Shipping - Shipping Clerk II

Tokai Carbon CB•Big Spring, TX

1d•Onsite

About The Position

Supports shipping operations through the execution of various administrative tasks, including import/export administration, data entry, record maintenance, reporting, inventory monitoring, logistics coordination, and training record management. This role also provides administrative support to the Shipping Superintendent and collaborates with internal and external entities to ensure smooth operations.

Requirements

Experience with data entry.
Familiarity with shipping records maintenance and organization.
Ability to generate reports.
Experience with inventory maintenance and monitoring.
Logistics coordination skills.
Ability to schedule appointments.
Proficiency in using site-specific software for railroad activity (e.g., Rail Connect, Railmate).
Ability to communicate effectively with internal and external entities.
Basic understanding of customer instructions and regulatory agency directives.
Ability to ensure adequate inventory of supplies.
Ability to monitor and communicate concerns regarding equipment inspection and repair history.
Ability to liaise between different departments and personnel.

Nice To Haves

Experience with import/export administration.
Experience with statistical process control (SPC) software.
Experience creating loading documents, placards, stencils, and packaging documentation.
Experience generating bills of laden (BOL’s).
Experience with bladder charts.
Experience with Ship Pack Rerun, Chemical/Residue/Warehouse/Supply Inventory reporting.
Experience with off-weight bag weights and off-specification material tracking.
Experience with onsite and inbound empties tracking.
Experience with van loading times analysis.
Experience with hopper car/hopper truck inventory inspection sheets.
Experience with off-spec materials tabulation.
Experience tracking empty hopper cars.
Experience providing logistical direction for vehicle drivers.
Experience assisting with shipping instructions (SI) requirements and special requests.
Experience generating switch schedules.
Experience tracking and updating material locations.
Experience generating checklists for validation of items leaving and entering the plant.
Experience recording training attendance and maintaining training logs.
Experience providing administrative support to a supervisor.
Experience with resource planning for orders and product assignments.
Experience communicating packaging plans and changes.
Experience creating reminder schedules for employee reviews and procedure changes.
Experience with inventory (warehouse, bagging) statuses communication.
Experience with timekeeping review and validation.
Experience with department processes and information communication.
Experience with carbon black sample tracking.
Experience ensuring adequate inventory of shipping department supplies (e.g., FIBC, stencils).
Experience monitoring and communicating concerns regarding inspection and repair history of hopper cars/trucks.
Experience liaising between office personnel notices and departments.

Responsibilities

Upload documents to statistical process control (SPC) software for Lab/QA review.
Create loading documents including placards, stencils and packaging documentation.
Perform data entry regarding shipment details, railroad activity (generating bills of laden (BOL’s), recording railcar weights, authorizing railcars entrance and exit from the plant utilizing site specific software).
Ensure consistent maintenance and organization of all shipping records for quality assurance and audit purposes.
Provide absence relief for other clerks.
Generate scheduled and ad hoc reports (e.g., Ship Pack Rerun, Chemical/Residue/Warehouse/Supply Inventory, Department Metrics, Off weight bag weights, Off specification material tracking, Onsite and inbound empties, Van loading times).
Inspect and monitor hopper car/hopper truck inventory sheets and off-spec materials.
Monitor and track empty hopper cars for loading.
Schedule appointments for incoming vehicles.
Provide logistical direction for vehicle drivers and assist with plant navigation.
Assist packing and shippers with shipping instructions (SI) requirements and special requests.
Generate switch schedules and track/monitor/update material locations.
Generate checklists to ensure items leaving and entering the plant comply with customer instructions, regulatory agencies directives, and expectations.
Record attendance for all training sessions and maintain a log of safety/process training.
Provide administrative support to the Shipping Superintendent, including resource planning, communicating packaging plans, and creating reminder schedules for employee reviews and procedure changes.
Collaborate with internal and external entities to communicate inventory statuses, timekeeping review and validation, department processes, and carbon black sample tracking.
Ensure adequate inventory of shipping department supplies.
Monitor and communicate concerns regarding inspection and repair history of hopper cars/trucks.
Liaise between office personnel notices and the department to ensure vital information is shared timely and appropriately.
Perform additional duties as required by the Shipping Superintendent.