Shipping and Receiving Clerk
About The Position
The Shipping & Receiving Coordinator keeps materials moving accurately in and out of a manufacturing facility. The role manages domestic and international shipments, receives and inspects incoming materials, and verifies parts, serial numbers, quantities, and documentation in the MRP system. It reports to the Purchasing Manager and works closely with Purchasing, Quality, Accounting, and Aftermarket, as well as carriers including UPS, FedEx, and DHL. The position also supports warehouse organization and administrative tasks, including operating material-handling equipment, maintaining the shipping and receiving area using 5S practices, managing the crib, storing material certifications, routing mail and paperwork, and ordering supplies. The work takes place in a warehouse and dock environment, with occasional exposure to outdoor temperatures during loading and unloading.
Requirements
- 1–2 years of shipping, receiving, or warehouse experience in a manufacturing environment.
- Working knowledge of parcel, LTL, full truckload, and specialty trucks and equipment shipping methods.
- Experience preparing international shipping documentation.
- Valid forklift certification or ability to obtain one.
- Experience using an MRP/ERP system and carrier shipping portals.
- Strong organizational skills and attention to detail.
- Clear, professional communication with carriers and internal teams.
- Commitment to following safety policies, including handling hazardous materials according to SDS guidelines.
- Ability to regularly lift and move items up to 40 lbs.
- Ability to stand, walk, bend, and reach for extended periods.
- Wear required personal protective equipment, such as safety footwear.
Nice To Haves
- Familiarity with 5S or lean workplace practices.
- Experience with UPS, FedEx, and DHL online shipping tools.
Responsibilities
- Pick, pack, and prepare parcels and freight for shipment, and process shipments in the MRP system and on carrier websites.
- Verify shipping paperwork, serial numbers, and quantities before shipments leave the facility.
- Prepare and confirm international export documentation, including HTS/tariff codes, pro forma invoices, and commercial invoices.
- Schedule and coordinate daily pickups with UPS, FedEx, DHL, and other carriers.
- Coordinate with carriers on site to ensure the right equipment is available for safe unloading.
- Open and inspect deliveries, confirming quantities, serial numbers, and paperwork against orders and checking parts for damage.
- Escalate discrepancies or damage to the Purchasing Manager.
- Hold material for Quality when inspection is required.
- Receive materials into the MRP system and notify or deliver them to the requesting employee.
- Operate a forklift and other material-handling equipment, including carts and pallet jacks.
- Stage material in the crib and secure the crib at the end of each day.
- Keep the shipping and receiving area clean and organized using 5S practices.
- Scan and file material certifications for online storage and easy access.
- Sort and deliver daily mail and route paperwork to Accounting, Aftermarket, Purchasing, Quality, and other departments.
- Monitor and order shipping and receiving supplies.
- Perform other duties as assigned by the Purchasing Manager.
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What This Job Offers
Job Type
Full-time
Education Level
No Education Listed
