Shipping Administrative Clerk - A2

Mastronardi Produce•Livonia, MI

3d•Onsite

About The Position

This is a full-time night shift position (6:00 PM - 6:00 AM, Sunday-Tuesday, Alternating Wednesday) responsible for various administrative tasks within the shipping department. The role involves inventory control, document management, order processing, and communication with drivers, customers, and warehouse staff. The position requires working in a climate-controlled office within a refrigerated warehouse and utilizing a company computer.

Requirements

High School Diploma or equivalent required.
Be respectful and deal tactfully with customers, other employees and vendors.
Strong organizational skills and proficiency with MS Office: Word, Outlook and Excel.
Must have ability to effectively follow-up and handle multiple projects with strong personal time management skills and effectively manage associated stress.
Proficiency in use of English language with the ability to communicate effectively and professionally.
Willingness to work independently, with minimal supervision and take ownership of job.
Willingness to work with a high degree of professionalism and personal integrity.
Strong organizational, analytical and problem-solving skills.

Nice To Haves

Post-Secondary education preferred.
Shipping, receiving and inventory experience preferred.

Responsibilities

Perform inventory control matching physical inventory to NAV inventory.
Organize all tallies and shipping documents for the warehouse staff and drivers.
Ensure proper paperwork is given to drivers.
Process sales orders for all donations and give-away.
Validate outbound load sheets to physical inventory.
Request inventory verification from shippers.
Monitor all food safety documents to ensure they are completed properly by shippers.
Ensure that temperature recorders are documented and applied to required loads.
Monitor tally sheets to ensure correct items are sent to customers.
File and retain paper copies in an organized fashion.
Complete grower breakdown reports that are provided to the FDA.
Communicate with drivers regarding load statuses.
Communicate ready times and late departure times.
Communicate temperatures and checklists to customers.
Communicate stock shortages to customers.