Sheriff's Records Specialist I/II

County of Shasta•Redding, CA

4d•Onsite

About The Position

The Sheriff's Records Specialist I/II position is responsible for performing a variety of specialized clerical tasks related to processing warrants, jail bookings, crime reports, and other related matters. This role provides essential information to law enforcement personnel and the public. The Sheriff's Office is organized into five divisions: Custody, Services, Enforcement, Investigations, and Coroner. The Services Division includes the Records Unit. This position is located in Shasta County, which offers a high quality of life with natural beauty, affordable housing, and excellent educational and recreational opportunities.

Requirements

One (1) year of clerical experience involving record keeping functions (for Specialist I).
Two (2) years of responsible clerical experience involving legal terminology or record keeping functions equivalent to a Sheriff’s Records Specialist I with Shasta County (for Specialist II).
Ability to write legibly.
Ability to maintain confidentiality of sensitive records, documents, and information.
Ability to communicate clearly and concisely by telephone, in person, and in writing.
Ability to follow oral and written directions and instructions.
Ability to independently prioritize workload and exercise initiative in performing work assignments.
Ability to exercise tact and assertiveness in interpersonal relationships.
Ability to maintain accurate records.
Ability to receive and account for fees.
Ability to learn civil, criminal, juvenile, and other statutes governing court.
Ability to learn the legal terminology and forms utilized by the Superior Court and various County departments.
Ability to type at a speed of not less than forty-five (45) wpm.
Must obtain a California Peace Officer Standards and Training Certificate of Completion for the forty (40) hour “Records” course within the first year of employment.

Nice To Haves

Knowledge of modern office practices, methods, procedures, and automated systems (for Specialist I).
Knowledge of English grammar, vocabulary, spelling, and punctuation (for Specialist I).
Knowledge of alpha/numeric filing systems (for Specialist I).
Knowledge of legal terminology (for Specialist II).
Knowledge of general office procedures and practices (for Specialist II).

Responsibilities

Learns and performs a variety of specialized clerical tasks involving the processing of warrants, jail bookings, crime reports, and other related matters.
Provides information to law enforcement personnel and the public.
Serves the public with fingerprinting, licensing, and permitting needs.
Issues secondhand dealer licenses and permits such as concealed weapons, explosives, and tree cutting permits.
Performs data entry of crime reports and restraining orders.
Scans booking reports, crime cases, and miscellaneous paperwork.
Accesses and interprets responses from a variety of local, county, State, and national computer systems.
Confirms warrants and contacts various agencies to verify information.
Maintains confidentiality of information in accordance with departmental policy and applicable laws and regulations.
Receives money over the counter and issues receipts.
Receives calls, determines proper actions, and directs callers to appropriate personnel.
Types reports, news releases, and other material.
Obtains and assembles information from hardcopy and electronic files.
Receives and examines different types of documents for completeness, accuracy, and compliance with department and legal requirements.
Corrects documents or contacts law enforcement personnel for corrections.
Enters and verifies statistical data on computer.
Enters, verifies, and retrieves data and information using the California Law Enforcement Telecommunications System (CLETS) terminal.
Receives reports of stolen vehicles, missing persons, stolen or lost property, repossessions, and restraining orders; enters into CLETS and the National Crime Information Center (NCIC) systems.
Confirms and processes various warrants.
Distributes general and confidential information verbally and in writing.
Provides assistance to the public in person, via telephone or correspondence.
Checks Department of Motor Vehicles (DMV) records for both the individual and the vehicle as requested by deputies.
Files a variety of forms, records, documents and correspondence.
Distributes crime reports.
Inputs records and documents into computer systems using scanning devices.
Completes written requests for information from other authorized agencies.
Researches written information for background investigations to assist authorized agencies.
Receives money for report and vehicle release fees; makes change, writes receipts, balances sales and receipts at end of day.
Uses a keyboard to enter, access, retrieve, update, and change information from several different automated systems.
Checks and issues subpoenas, summonses, writs of execution, possession attachments, seizures of property, and similar documents.
Operates standard office machines (computers, copier, paper shredder, typewriter, calculator), telecommunications equipment, microfilm equipment, photo imaging equipment, fingerprinting equipment, and various printers, and computer scanning equipment.