Shared Services Manager

Harrington•Saddle Brook, NJ

About The Position

This role involves managing various aspects of financial operations, including accounts receivable, accounts payable, and collections. The Shared Services Manager will be responsible for maintaining accurate financial records, processing invoices, and ensuring compliance with financial regulations. This position requires strong communication and interpersonal skills, attention to detail, and proficiency in various computer systems.

Requirements

A high school diploma; coupled with education and working experience in the field.
Solid communication skills, with proficiency in speaking and writing.
The ability to act responsibly and ethically when working with sensitive financial information, whether it is information for the company or for individuals.
Computer literacy and comfortability learning new systems, in excel and Microsoft office and ERP systems - are responsible for keying information into various computers and software programs.
Strong people skills – a polite and professional demeanor when working with other companies, as well as consumers and coworkers.
The willingness and ability to comply with local, state, and federal financial regulations, as well as the regulations established by the company itself.
Attentive to detail, thorough, possess a strong work ethic, and be professional and courteous when working with others.

Responsibilities

Contact customers & vendors to notify them of delinquent accounts and accept any payments made at the time of contact.
Send invoices and statements to customers.
Confirm receipt and updated payable information is in their system to pay our bills on-time.
Keep a thorough record of customer contact and billing information, business transactions and enter data from daily work logs into the company's various systems, supporting supervisory and executive staff by performing any assigned accounting tasks.
Review of customer billing terms and credit lines in the system.
Keep track of credit holds.
Process vendor invoices, verify accuracy, and ensure proper approvals are obtained before payment.
Assist with the maintenance of vendor files, ensuring all required documentation, such as W-9s, tax forms, and contracts, are current and accurate.
Reconcile vendor statements and resolve discrepancies in a timely manner.
Assist in keying in or typing up any documents or items that the Accounting Department is responsible for, including A/P, A/R, and collections, checks and invoices, as well as vouchers, accounting statements, and other reports and records.
Perform general office duties, such as filing, data entry, and correspondence.