Shared Services Manager

Harrington Process Solutions•Saddle Brook, NJ

20h

About The Position

PumpMan, a Harrington Company, is a leading provider of pump systems and on-site maintenance and repair services for customers in the commercial, industrial, and municipal market sectors. Founded in 1977, PumpMan has locations throughout the Unites States and is actively expanding its network to deliver services to a wider area and broader customer base. PumpMan joined the Harrington family of companies in 2023, and, in combining forces, created an industry leading single source provider for process solutions products, design, installation, maintenance, and repair. We are also committed to stocking products in branches and regional distribution centers, allowing us to deliver unmatched customer service by having a wide variety of products immediately available. Our national footprint, dedication to service and highly trained, passionate team members have made Harrington and PumpMan prominent, highly respected names in our industry and enabled our success for more than 6 decades. We realize our greatest asset is our people and we are dedicated to offering opportunities for training, personal growth, and career advancement. If you are looking for an excellent company that offers not just a job, but a career path, then come join our winning team!

Requirements

A high school diploma; coupled with education and working experience in the field.
Solid communication skills, with proficiency in speaking and writing.
The ability to act responsibly and ethically when working with sensitive financial information, whether it is information for the company or for individuals.
Computer literacy and comfortability learning new systems, in excel and Microsoft office and ERP systems - are responsible for keying information into various computers and software programs.
Strong people skills – a polite and professional demeanor when working with other companies, as well as consumers and coworkers.
The willingness and ability to comply with local, state, and federal financial regulations, as well as the regulations established by the company itself.
Attentive to detail, thorough, possess a strong work ethic, and be professional and courteous when working with others.

Responsibilities

Contact customers & vendors to notify them of delinquent accounts and accept any payments made at the time of contact.
Send invoices and statements to customers. Confirm receipt and updated payable information is in their system to pay our bills on-time.
Keep a thorough record of customer contact and billing information, business transactions and enter data from daily work logs into the company's various systems, supporting supervisory and executive staff by performing any assigned accounting tasks.
Review of customer billing terms and credit lines in the system. Keep track of credit holds.
Process vendor invoices, verify accuracy, and ensure proper approvals are obtained before payment.
Assist with the maintenance of vendor files, ensuring all required documentation, such as W-9s, tax forms, and contracts, are current and accurate.
Reconcile vendor statements and resolve discrepancies in a timely manner.
Assist in keying in or typing up any documents or items that the Accounting Department is responsible for, including A/P, A/R, and collections, checks and invoices, as well as vouchers, accounting statements, and other reports and records.
Perform general office duties, such as filing, data entry, and correspondence.

Benefits

Medical Plans: Choose from HDHP/HSA (with monthly company contributions) or a PPO option.
Spousal HRA: SIHRA covers 100% of eligible expenses up to $9,400 per individual or $18,800 per family each calendar year.
FSAs: Flexible spending options for health and dependent care expenses.
Dental: Comprehensive, including orthodontic care for both children and adults
Vision: Includes discounts on Lasik.
Telehealth & Concierge: 24/7 healthcare access with prescription services for enrolled members.
Life Insurance and AD&D: Company paid life and AD&D coverage
Long Term Disability: Company paid LTD program
Optional Coverages: Short term disability, voluntary pet care, identity protection, voluntary life insurance with optional dependent coverage, plus supplemental critical illness, accident, and hospital indemnity.
Employee Assistance Program: Professional support for employees during critical times.
Disability: Options for both short- and long-term coverage.
401(K) & Roth: 100% company match on the first3%, plus 0.5 match on the 4th and 5th%
Paid Time Off: Start with 3 weeks, with the potential to accrue up to 5 weeks per year.
Holidays: 7 paid holidays, including the day after Thanksgiving.
Additional Leave: Coverage for jury duty, witness duty, and bereavement leave.