Shared Services Associate

State of Ohio • Columbus, OH

3d • Hybrid

About The Position

The Ohio Office of Budget and Management (OBM) is seeking a Financial Support Services Associate to assist the OBM Financial Support Services (FSS) section. FSS is a business processing center that processes common administrative transactions for state agencies and business suppliers, with an emphasis on efficiency and customer service. This position is hybrid and works in the office every other Friday, though this may change based on agency need. The selected candidate will be required to report for various meetings in the office periodically. The Office of Budget and Management does not provide sponsorship for work authorization. The selected candidate should live in Ohio or be willing to move here for the position. The Director of OBM, or their designee, will interview all final candidates for this position. The final candidate selected for this position will be required to undergo a criminal background check. Criminal convictions do not necessarily preclude an applicant from consideration for a position. An individual assessment of an applicant's prior criminal convictions will be made before excluding an applicant from consideration. The State of Ohio is a drug-free workplace which prohibits the use of marijuana (recreational marijuana/non-medical cannabis). Please note, this position may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39), and as outlined in the posting.

Requirements

• 18 mos. exp. in accounting, auditing, finance, business administration, or related field, or financial call center work in private sector or other governmental sector; -Or completion of associate core coursework in accounting, auditing, finance, business administration or related field; -Or equivalent of Minimum Class Qualifications For Employment noted above.
• Accounting and Finance

Nice To Haves

• Experience in Supplier Operations or Travel & Expense experience
• Meet or surpass the production and quality goals
• Work well independently and as part of a team
• Have strong communication skills
• Be flexible
• Have strong attention to details

Responsibilities

• Makes updates to existing suppliers, such as name, address contact information, and tax identification changes
• Sets up and maintains electronic funds transfers (EFTs) for suppliers and Medicaid providers as well as other functions.
• Processing 1099s
• Processing IRS Levy and Release of Levy on suppliers.
• Generating and issuing IRS B-Notices.
• Reviewing expense reports, travel authorizations, and receipts to ensure strict compliance with established State of Ohio and FSS policies.
• Ensuring claims align with specific parameters, such as federal General Services Administration (GSA) lodging and per-diem rates.
• Managing and processing travel reimbursements smoothly within the state's accounting network.
• Working within the FSS business processing center, which handles diverse operational functions like Accounts Payable and Supplier Operations
• Handle the processing of invoices for a wide range of state agencies, as well as various boards and commissions.
• Handle inquiries from both internal and external customers by telephone, email, and other channels while providing magical customer service.

Benefits

• Medical Coverage
• Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
• Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
• Childbirth, Adoption, and Foster Care leave
• Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)
• Public Retirement Systems ( such as OPERS, STRS, SERS, and HPRS ) & Optional Deferred Compensation ( Ohio Deferred Compensation )

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree