Session Enrolling Clerk

State of Michigan•Lansing, MI

1d•Onsite

About The Position

Under the direction of the Secretary of the Senate and Session Staff Manager, the employee is responsible for the introduction and printing of all Senate bills and resolutions. This employee drafts resolutions, updates legislative actions, and transmits to and receives messages from the House of Representatives, while also preparing certain bills and resolutions for mailings. This employee is also responsible for the enrollment and presentation of bills to the Governor, including electronically enrolling and proofreading all Senate bills to ensure accuracy of legislative enactments, receiving bills signed by the Governor including veto messages, preparing enacted legislation for permanent record, and performing associated functions of session-related activities.

Requirements

Bachelor's degree in related field or equivalent experience is desired
Knowledge of the state legislative process, Senate Rules, Joint Rules of the Senate and House of Representatives, and the Constitution of the state of Michigan
Experience in research recommended
Exude professionalism, while maintaining confidentiality, in a nonpartisan manner
Must employ strict attention to detail to avoid costly errors
Prioritize multiple tasks in a fast-paced environment and work within time frames that may be rigid or subject to change on short notice
Must be service-oriented
Able to communicate effectively and problem-solve
Can work both independently and as part of a group
Demonstrated proficiency in spelling, grammar, proofreading, typing, and shorthand writing
Experience with Microsoft, including but not limited to, email, Word (including add-ons), and Excel

Nice To Haves

Other combinations of education and experience may be evaluated on an individual basis

Responsibilities

Receives, numbers, and electronically retrieves all Senate bills and resolutions for introduction in the legislative processing system
Drafts statewide significance resolutions submitted by Senators, modifies with necessary edit corrections, and distributes copies to designated parties.
Logs all received resolutions by request number, sponsor, and type
Prepares and processes the introduction and referral of bills and resolutions for Senate Leadership, while also preparing House bills for referral
Records, processes, and verifies co-sponsorship of Senate bills and resolutions
Prepares and electronically transmits bills and resolutions to the Legislative Service Bureau (LSB) print shop for official printing
Processes rush printing requests for introduced/enrolled Senate bills
Maintains and submits notifications about the introduction and filing of Senate bills and resolutions
Ensures the placement of introduced, as passed, and enrolled versions of all bills and resolutions are on the Senate network and the public Michigan Legislative website
Receives and processes resolution messages from the House of Representatives and distributes copies to designated parties
Prepares and electronically enrolls Senate bills for official printing by incorporating and verifying amendments, while also checking for accuracy and technical errors
Proofreads enrolled Senate bills against existing Michigan law, verifies any changes, obtains appropriate signatures, and presents the official bill(s) to the Governor
Receives messages from the Governor regarding enrolled Senate bills, processes them for publication in the Journal, and notifies/distributes copies to designated parties
Conducts various mailings as prescribed for certain bills and business-related resolutions
Maintains the filing of all official enrolled Senate bills for delivery to the Secretary of State for preservation as permanent records
Prepares copies of the introduced and enrolled Senate bills for official binding by an independent contractor for delivery to the Michigan Law Library and LSB
Organizes, files, and stores all official documentation related to introduced/enrolled bills and resolutions and other associated correspondence/records for transmission to the State Records Center
Maintains and organizes office supplies for the Secretary of the Senate Administrative Office
Maintains contact groups in Outlook
Files annual reports directed to the Secretary of the Senate Office
Performs front desk duties as necessary
Acts as the notary for the Secretary of the Senate Office
Implements process and file systems for formal information and FOIA requests routed through Secretary of the Senate Office