Session Enrolling Clerk

State of Michigan•Lansing, MI

About The Position

Under the direction of the Secretary of the Senate and Session Staff Manager, the Session Enrolling Clerk is responsible for introducing and printing Senate bills and resolutions; drafting resolutions; updating legislative actions; exchanging messages with the House of Representatives; and preparing certain bills and resolutions for mailing. The role also enrolls and presents bills to the Governor, electronically enrolls and proofreads Senate bills to ensure accuracy, receives bills signed by the Governor and veto messages, prepares enacted legislation for permanent records, and performs related session activities. The position also supports the Secretary of the Senate Administrative Office by maintaining office supplies and Outlook contact groups, filing annual reports, performing front desk duties, serving as a notary, and implementing processes and file systems for formal information and FOIA requests. This is a nonpartisan, non-civil-service, at-will, salaried position with a standard benefits package.

Requirements

A bachelor's degree in a related field or equivalent experience is desired.
Knowledge of the state legislative process, Senate Rules, Joint Rules of the Senate and House of Representatives, and the Constitution of the State of Michigan.
Demonstrated proficiency in spelling, grammar, proofreading, typing, and shorthand writing.
Experience with Microsoft applications, including email, Word and add-ons, and Excel.
Professional, confidential, and nonpartisan conduct.
Strict attention to detail to avoid costly errors.
Ability to prioritize multiple tasks in a fast-paced environment and meet rigid or short-notice deadlines.
Service-oriented approach.
Effective communication and problem-solving skills.
Ability to work independently and as part of a group.
Other combinations of education and experience may be evaluated individually.

Nice To Haves

Research experience is recommended.

Responsibilities

Receive, number, and electronically retrieve Senate bills and resolutions for introduction in the legislative processing system.
Draft statewide-significance resolutions submitted by Senators, make necessary editing corrections, distribute copies, and log resolutions by request number, sponsor, and type.
Prepare and process the introduction and referral of bills and resolutions for Senate Leadership, and prepare House bills for referral.
Record, process, and verify co-sponsorship of Senate bills and resolutions.
Transmit bills and resolutions electronically to the Legislative Service Bureau print shop and process rush printing requests for introduced or enrolled Senate bills.
Maintain and submit notifications about the introduction and filing of Senate bills and resolutions.
Ensure introduced, as-passed, and enrolled versions of bills and resolutions are placed on the Senate network and the public Michigan Legislative website.
Receive and process resolution messages from the House of Representatives and distribute copies to designated parties.
Electronically enroll Senate bills for official printing, incorporating and verifying amendments and checking for accuracy and technical errors.
Proofread enrolled Senate bills against existing Michigan law, verify changes, obtain appropriate signatures, and present official bills to the Governor.
Receive messages from the Governor regarding enrolled Senate bills, process them for publication in the Journal, and notify or distribute copies to designated parties.
Conduct prescribed mailings for certain bills and business-related resolutions.
Maintain the filing of official enrolled Senate bills for delivery to the Secretary of State as permanent records.
Prepare introduced and enrolled Senate bill copies for official binding and delivery to the Michigan Law Library and Legislative Service Bureau.
Organize, file, and store official documentation and related correspondence or records for transmission to the State Records Center.
Maintain and organize office supplies for the Secretary of the Senate Administrative Office and maintain Outlook contact groups.
File annual reports directed to the Secretary of the Senate Office and perform front desk duties as necessary.
Serve as the notary for the Secretary of the Senate Office.
Implement process and file systems for formal information and FOIA requests routed through the Secretary of the Senate Office.
Perform additional duties as assigned; listed duties may change.