Services and Commodities Procurement Agent Senior

City of Charlotte•Charlotte, NC

About The Position

The City of Charlotte’s Contracting and Procurement Department is seeking a Procurement Agent Senior for its Services and Commodities Procurement Team. The role supports the acquisition of services, commodities, rolling stock, and heavy equipment at departmental and citywide levels. Reporting to the Services and Commodities Procurement Manager, the position handles formal and informal procurement and contracting activities, as well as contract management and administration for citywide services and commodities contracts. It also helps ensure vendor compliance with contract reporting requirements, including utilization reporting, timely and accurate invoicing, and customer service. The position works closely with the Procurement Manager and City departments, stakeholders, and partner departments throughout procurement and contracting activities. The City of Charlotte’s mission is to deliver quality public services and promote residents’ safety, health, and quality of life. The City describes its workplace principles as valuing a skilled and diverse workforce, teamwork, accountability, employee development, responsive customer service, problem-solving, and collaboration. The stated salary range is $70,166.00 to $100,864.19, commensurate with experience. Final candidates must pass a pre-employment drug screening and physical examination, and may be asked to complete a skills test or other assessments. The City conducts background checks on final candidates in accordance with applicable laws. The City is an Equal Opportunity Employer and is committed to providing reasonable accommodations and accessible services.

Requirements

Bachelor’s degree and three years of experience, or an equivalent combination of education and relevant experience that provides the necessary knowledge, skills, and abilities.
Previous public procurement purchasing experience.
In-depth knowledge and hands-on experience procuring services, goods, and commodities, including project management, solicitation and contract drafting, negotiation, execution, contract administration, and grant requirements.
Knowledge of local, state, and federal procurement rules, cooperative procurement exemptions, and contracting methodologies.
Excellent critical-thinking and problem-solving skills.
Ability to communicate clearly orally and in writing.
Ability to manage numerous projects simultaneously.
Ability to work with minimal supervision and across multiple procurement disciplines.
Strong customer-service and interpersonal skills, including the ability to collaborate and establish and maintain effective working relationships.
Attention to detail and accuracy.
Advanced knowledge of Microsoft Office applications.

Nice To Haves

Bachelor’s degree and three to five years of related public procurement experience purchasing a variety of services, products, equipment, materials, and supplies.
Strong understanding and experience with solicitations, including RFPs, ITBs, RFQs, and RFIs, as well as contract development, negotiation, and management.
Professional certification(s), such as NIGP-CPP, C.C.M., CLGPO, C.P.M., CPPO, or CPPB; certification is strongly desired.

Responsibilities

Facilitate procurement and contracting activities from intake through execution for services and commodities.
Conduct procurement activities with integrity and in accordance with statutory guidelines, policies, procedures, and best business practices.
Develop solicitation documents and facilitate informal and formal solicitation processes.
Identify potential risks and develop mitigation strategies in collaboration with City Legal, Risk Management, Internal Audit, other departments, and stakeholders.
Coordinate post-solicitation activities, including vendor notifications and debriefings, post-award conferences, dispute resolution, and protest matters.
Prepare documents requesting City Council approval for contract awards and attend Council meetings as the official procurement representative for or with requesting departments.
Perform contract administration, monitoring, and reporting as required.
Consult on matters affecting procurement processes, including contracting decisions, project planning, requirements development, and scope development.
Work across organizational levels to address procurement challenges, improve processes, initiate cost-saving measures, and secure best-value products, solutions, and relationships.
Conduct research, fact-finding, informal requests for information, and other due diligence to support project requirements and contracting strategies.
Forecast and manage project assignments proactively and keep project-tracking systems updated.
Assist with vendor compliance for contract reporting requirements, including utilization and reporting, invoicing, and customer service.