Services and Commodities Procurement Agent Senior

City of Charlotte•Charlotte, NC

7d•$70,166 - $100,864

About The Position

The City of Charlotte’s Contracting and Procurement Department is seeking a Procurement Agent Senior for its Services and Commodities Procurement Team. The role supports the acquisition of services, commodities, rolling stock, and heavy equipment at departmental and citywide levels. Reporting to the Services and Commodities Procurement Manager, the position handles formal and informal procurement and contracting activities, contract management, and contract administration for citywide services and commodities contracts. It also helps ensure vendor compliance with contract reporting requirements, including utilization reporting, timely and accurate invoicing, and customer service. The position works closely with the Procurement Manager and stakeholders across the City to plan and carry out procurement processes, manage contracts, mitigate risks, and obtain best-value products, solutions, and relationships. The City describes its mission as delivering quality public services and promoting residents’ safety, health, and quality of life, and emphasizes a culture of honorable service to the community.

Requirements

Previous public procurement purchasing experience.
In-depth knowledge and hands-on experience procuring services, goods, and commodities, including project management, solicitation and contract drafting, negotiation, execution, contract administration, and grant requirements.
Knowledge of local, state, and federal procurement, cooperative procurement exemptions, and contracting methodologies.
Excellent critical-thinking and problem-solving skills.
Ability to communicate thoughts and ideas clearly, orally and in writing.
Ability to manage numerous projects simultaneously.
Ability to work with minimal supervision and across multiple procurement disciplines.
Strong customer-service and interpersonal skills, including the ability to collaborate and maintain effective working relationships.
Attention to detail and accuracy.
Advanced knowledge of Microsoft Office applications.
Bachelor’s degree and three years of experience, or an equivalent combination of education and relevant experience that provides the knowledge, skills, and abilities needed to perform the essential duties.

Nice To Haves

Bachelor’s degree and three to five years of related public procurement experience purchasing a variety of services, products, equipment, materials, and supplies.
Strong understanding and experience with solicitations, including RFPs, ITBs, RFQs, and RFIs, as well as contract development, negotiation, and management.
Professional certifications are strongly desired, such as NIGP-CPP, C.C.M., CLGPO, C.P.M., CPPO, or CPPB.

Responsibilities

Facilitate procurement and contracting activities from intake through execution for services and commodities.
Carry out procurement activities with integrity and in accordance with statutory guidelines, policies, procedures, and best business practices.
Develop solicitation documents and facilitate informal and formal solicitation processes.
Identify potential risks and develop mitigation solutions in collaboration with City Legal, Risk Management, Internal Audit, other departments, and stakeholders.
Coordinate post-solicitation activities, including vendor notifications and debriefings, post-award conferences, and dispute resolution and protest issues.
Prepare documents for City Council contract-award approval and attend Council meetings as the official procurement representative for or with requesting departments.
Perform contract administration, monitoring, and reporting as required.
Consult on matters affecting procurement, including contracting decisions, project planning, requirements development, and scope development.
Work across organizational levels to meet contracting objectives, improve processes, initiate cost savings, and secure best-value products, solutions, and relationships.
Conduct research, fact finding, informal requests for information, and other due diligence to support project requirements and contracting strategies.
Forecast and manage project assignments proactively and keep project-tracking systems updated.
Assist in ensuring vendor compliance with contract reporting requirements, including utilization reporting, invoicing, and customer service.