ServiceNow Administrator II

Document Storage Systems•North Palm Beach, FL

5d•Onsite

About The Position

For more than 30 years, Document Storage Systems, Inc. (DSS) has been a driving force in health information technology—building and integrating the software that thousands of clinicians and administrative staff rely on every day across the federal, public, and private healthcare sectors. From our headquarters in North Palm Beach, Florida, we have become a trusted modernization partner to the Department of Veterans Affairs, the Department of Defense, and other federal agencies, with a relentless focus on interoperability, regulatory compliance, and, above all, better patient care. The ServiceNow Administrator II is responsible for the end-to-end administration, configuration, and ongoing support of business and enterprise applications hosted in Cloud (SaaS and PaaS) or hybrid environments, with a strong focus on ensuring application availability, performance, and reliability. This is a hands-on role in which the administrator takes an active lead in deploying, configuring, and monitoring Cloud-hosted applications, as well as performing problem determination across applications, their integrations, and associated user access management.

Requirements

5+ years of experience administering enterprise business applications, including SaaS and PaaS applications hosted in Cloud environments.
3+ years of hands-on ServiceNow platform administration (5+ years preferred).
Microsoft Suite proficiency – Word, Outlook, Excel, PowerPoint – if not proficient, must have willingness and drive to train / retrain
ServiceNow Certified Implementation Specialist (CIS) in ITSM, Discovery, or CMDB, and/or ITIL 4 Foundation certification.
Experience with additional ServiceNow products (ITOM, Discovery/Service Mapping, HRSD, SecOps, GRC/IRM).
Experience with Performance Analytics and advanced reporting.
Experience supporting federal, healthcare, or other regulated, compliance-driven environments.
Familiarity with Agile/DevOps practices and CI/CD for ServiceNow (automated testing, source control integration).
Working knowledge of application integration technologies, including single sign-on (SSO), REST APIs, and data connectors.
Ability to analyze and tune application performance issues by leveraging various industry-standard monitoring and reporting tools.
Experience managing application user provisioning, roles, and access controls (identity and access management).
Understanding of Cloud application deployment, configuration management, and release/change processes.
Hands-on experience administering an ITSM platform (e.g., ServiceNow), including its incident, problem, change, service request, and service catalog modules.
Working knowledge of Configuration Management Database (CMDB) design, configuration item (CI) modeling, relationships, and data integrity and reconciliation practices.
Practical understanding of ITIL service management processes, including Incident, Problem, Change, Service Request, and Configuration Management.
Has knowledge of and the ability to use application and system performance monitoring tools.
Familiarity with enterprise backup, data export, and recovery procedures for Cloud-hosted applications.
Strong interpersonal and communication skills
Exhibits mature organization and time management skills
Excellent technical documentation and communication skills with the ability to articulate clearly and concisely, technical information to non-technical staff, both orally and in writing; prepare clear, detailed instructions
Strong troubleshooting, documentation, and communication skills, including the ability to translate technical concepts for non-technical stakeholders.
Ability to work within and maintain compliance in a regulated environment (FedRAMP, HIPAA, NIST 800-53).
Bachelor’s degree or equivalent education and experience.
ServiceNow Certified System Administrator (CSA), or the ability to obtain it within 3 months of hire.

Nice To Haves

Fluency in at least one scripting language (e.g., PowerShell, Python) for automating application administration tasks.
Experience developing automation tools and frameworks for application deployment, monitoring, or reporting.
Relevant certification, such as ITIL Foundation, an ITSM platform administrator certification (e.g., ServiceNow Certified System Administrator), or a Cloud certification (e.g., Microsoft Azure Administrator Associate, AWS Certified SysOps Administrator).
Any additional applicable education or training
ITIL Foundation, ITSM platform administrator certification such as (ServiceNow Certified System Administrator), Cloud certification such as(Microsoft Azure Administrator Associate, AWS Certified SysOps Administrator)

Responsibilities

Adheres to all Service Request, Incident, and Change Management policies and procedures.
Adheres to all procedures and policies including the use of Incident and Change Management.
Works with leadership to identify project requirements
Assists project teams.
Addresses complex application-related technical issues and offers solutions supporting the enterprise.
Participates in overall support rotation.
Ensures application and monitoring checks are performed daily to verify the integrity, performance, and availability of Cloud-hosted applications and services.
Assists Systems Administrators, Developers and other IT staff as required or requested.
Researches and recommends innovative, and where possible automated, approaches for application administration and configuration tasks in Cloud environments.
Performs troubleshooting as required and assists with problem-solving efforts often involving software vendors and other support personnel and/or organizations.
Performs ongoing application performance tuning, configuration optimization, and resource management in Cloud and hybrid environments.
Performs application usage and capacity monitoring and assists with short and long-term capacity and licensing planning.
Installs, configures, tests, and maintains Cloud applications and their integrations, including single sign-on (SSO), APIs, and data connectors between systems.
Administers and configures the ITSM application, including its incident, problem, change, service request, and service catalog modules, in alignment with ITIL practices.
Maintains the Configuration Management Database (CMDB), ensuring configuration items (CIs), attributes, relationships, and dependencies remain accurate, complete, and current.
Configures and maintains ITSM workflows, forms, business rules, assignment groups, notifications, and service catalog items that support ITIL-aligned service management processes.
Supports CMDB data integrity through regular audits, reconciliation, and coordination of discovery and import sources.
Builds and maintains ITSM reports, dashboards, and SLA metrics that support service management KPIs and continual service improvement.
Identifies approaches that leverage resources and provide economies of scale.
Manages application user accounts, roles, and permissions, and assists with periodic access reviews in accordance with least-privilege principles.
Verifies application data backup, export, and recovery operations are performing correctly.
Coordinates with development team and vendor to apply application updates, patches, and release upgrades, validating functionality in non-production environments prior to deployment.
Actively participates in the implementation of disaster recovery and business continuity capabilities for Cloud-hosted applications.
Identifies and helps to gather and format data for Key Performance Indicators (KPI).
Perform on-call responsibilities and after-hours duties as necessary.
Creates and maintains detailed technical support and process documentation
Individuals working for DSS will be subject to security and privacy requirements as explained in HIPAA, FedRAMP, and NIST 800-53.
Individuals working in departments that are considered to be in the high-risk category will be required to undergo advanced training based on their role and level of access.
Individuals with access to modify data and the configuration baseline will require further training