Service Writer

Birch Mountain Enterprises•Fort McMurray, AB

28d•Onsite

About The Position

Birch Mountain Enterprises (BME) is seeking an experienced Service Writer for their Fort McKay Incubator Park location. This role is responsible for coordinating and communicating between maintenance shops and management, providing daily scheduling, work orders, records, and process optimization to ensure high-quality service for internal and external customers. BME, established in 2005, is an equal opportunity employer with over 350 employees in the Fort McMurray region, providing various industrial and commercial services. They emphasize a safe, enjoyable, and positive work environment with competitive wages and long-term employment opportunities.

Requirements

3-5 years Service Writer experience, or in a similar field.
3-5 years of Administration experience.
Previous experience and strong knowledge in Heavy Duty and Automotive Mechanics.
Minimum class 5 license with a clean driver’s abstract required.
OSSA and CSTS Certification.
Proficient with Microsoft office programs.
Above average analytical and problem-solving skills.
Excellent communication and organization skills.
Organization and time management skills with a high degree of accuracy and attention to detail.
Advanced technology user (Microsoft office, Sharepoint, TAG).
Reliable and dependable, willing to work overtime as required.
Ability to multitask to handle shifting and conflicting priorities, with multiple deadlines, in a dynamic fast paced environment.
Ability to work both independently with minimal supervision, as well as within a team environment.
Demonstrate a personal commitment and positive attitude towards the team.
Ability to communicate and interact well with other employees and our customers.
Extensive knowledge of Heavy-Duty Mechanical work, with a focus on highway equipment.

Nice To Haves

Maintenance software experience an asset.

Responsibilities

Oversee daily maintenance shop operations, ensuring a steady and even flow of work through the shop, taking calls from site and communicating with Shop Foreman and/or Maintenance Manager.
Assist with scheduling of Maintenance in the field and in the shop.
Maintain accurate records of all repairs and maintenance conducted.
Optimize maintenance department processes to ensure internal and external customer satisfaction.
Develop cost estimates, logging needed parts and the time needed for repairs.
Assist the Maintenance Manager and Shop Foreman with the scheduling of repairs.
Convey all necessary information regarding costs, parts, work and technicians to Shop Foreman and Maintenance Manager as it is received.
Creating and updating the work orders with the details of the job. Categorize the work orders for the type/reason for repair.
Training Technicians on the work order system.
Verifies warranty and report to Manager when there is a potential for warranty coverage.
Coordinate between the shop and Parts Technician on the ordering and arrival of parts, staying up to date on delivery estimates.
Maintenance software system support; Create and assign work orders, train, identify and raise issues within the system.
Generate and provide reports to Management where required, including equipment downtime.
Identify deficiencies and correct them.
Promoting a safe work environment through following safe work procedures and supporting the safety management system.
Maintain a clean and safe working environment.
Maintain company vehicle as required – fuel, oil changes etc.
Provide accurate data for reporting.
Assist with administrative work as required.
Assist the Maintenance Manager with other duties as assigned.

Benefits

Company paid health and dental benefits.
Disability and life insurance.
Health spending account.
A company matching retirement savings plan (RSP).
Employee assistance program.
Employee Referral Bonus program.
Regular company BBQ's, breakfasts and opportunities to get involved with different events.
Other perks and allowance provided.
Discounts for various businesses in town.
A great team of co-workers.