Service Writer

Total Equipment & Rental•Goldsby, OK

6d•$17 - $25•Onsite

About The Position

Join the Total Equipment Management Team as a Service Writer! At Total Equipment Management, our Service Writers are the connection between our customers and our technicians. They play a critical role in ensuring repairs are communicated clearly, completed efficiently, and delivered with exceptional customer service. We're looking for an organized, customer-focused professional who thrives in a fast-paced environment, enjoys solving problems, and takes pride in helping customers get their equipment back to work. If you enjoy building relationships, coordinating repairs, and being an essential part of a successful service team, we'd love to hear from you.

Requirements

Outstanding customer service and communication skills.
Strong organizational skills with exceptional attention to detail.
Comfortable using computers, service software, and standard office equipment.
Ability to multitask and prioritize work in a fast-paced environment.
Professional, positive attitude with the ability to work well with customers, technicians, and coworkers.
Basic understanding of compact construction equipment or a willingness to learn.
Ability to work independently while contributing to a collaborative team environment.
High school diploma or equivalent required.

Nice To Haves

Previous experience in customer service, service advising, office administration, or a related role preferred.
Experience in the equipment, automotive, heavy equipment, agricultural, or construction industries is a plus but not required.

Responsibilities

Welcome customers and provide exceptional service throughout the repair process.
Answer phone calls, emails, and customer inquiries regarding equipment repairs.
Create, process, and close work orders while ensuring all information is accurate and complete.
Prepare repair estimates, invoices, and service documentation.
Coordinate with the Parts Department to ensure technicians have the parts they need to complete repairs.
Check equipment in and out of the shop according to company procedures.
Keep customers informed by providing timely updates on repair progress, inspection results, and estimated completion times.
Assist the Service Manager with warranty claims and manufacturer documentation.
Complete and maintain Bobcat Arrival Condition Reports and other required records.
Process customer payments and assist with billing when needed.
Maintain accurate customer and equipment records within the service management system.
Support the service team with additional duties as assigned by the Service Manager.
Exemplify the Total Equipment Core Values: Teamwork, Excellence, Passion, Integrity, and Customer First.