Service Supervisor - Palletizer Division

COLUMBIA MACHINE INC•Vancouver, WA

23h•Onsite

About The Position

Columbia Machine is seeking a Service Supervisor for their Palletizer Division. This management-level, full-time position is based in Vancouver, WA. The Service Supervisor is responsible for maintaining customer satisfaction by directly supervising Field Service Technicians, providing timely quoting, and resolving customer issues. The role involves coordinating department resources to ensure 24/7 service coverage, following up on work results, and personally addressing challenging customer issues. The supervisor will also design, develop, and coordinate training programs for Field Service Technicians, resolve warranty issues, identify root causes of problems, and collaborate with customers and vendors to find mutually beneficial solutions. Additionally, the role involves managing the Field Service budget, utilizing CRM for customer relationship management, and ensuring historical solutions are recorded. The supervisor is expected to maintain a respectful work environment, communicate clear expectations, enforce policies, and contribute to continuous improvement efforts. This role requires maintaining professional and technical knowledge and contributing to team efforts.

Requirements

High School or GED required
Vocational or technical training required
5 years of supervisory experience
8+ years industry experience
Knowledge of Software Vault Tool (CRM)
Knowledge of Customer Relationship Management Software (D365 preferred)
Knowledge of Microsoft Office (Word, Excel, PPT, Outlook)
Analytical skills
Project/Process Management skills
Written and Oral Communication skills
Organizational skills
Interpersonal Communication skills
Problem-Solving skills
Management and Leadership skills
Computer/Technical skills
Clerical/Secretarial skills
Strong technical aptitude
The ability to deal with abstract and concrete variables with high attention to detail.
Ability to provide a respectful work environment for others
Ability to work well with others in a team atmosphere.
Ability to commute/relocate to Vancouver, WA 98661

Nice To Haves

Bachelors Degree preferred

Responsibilities

Supervises (FST) Field Service Technicians to ensure customer satisfaction
Coordinates department resources to meet customer expectation of 24/7 service coverage
Follows up on work results to provide exceptional customer service and responsiveness, includes personally following up with management personnel to analyze and resolve the most challenging customer issues.
Communicates effectively to build customer relationships and keep all interested parties apprised of project and/or problem resolution status
Designs, develops and coordinates training programs for FSTs
Supervises field service training program to promote exceptional customer service
Trains and mentor’s employees to expand knowledge base and promote problem solving
Resolves warranty issues with customers and vendors
Identifies the root cause of the issue and determines a course of action that protects the company’s interests
Collaborates with the customer, vendors, and the appropriate departments to develop a mutually beneficial solution
Coordinates in house efforts to analyze warranty and develop processes and procedures to minimize future warranty claims
Ensures customer awareness of services
Ensures FSTs complete summary release and leave a signed copy with the customers
Ensures FSTs complete and submit their expenses by their designated deadline
Achieves financial objectives for the Field Service group
Manages to Field Service budget, including scheduling expenditures, analyzing variances, and initiating corrective actions
Utilizes CRM to manage customer relationships
Ensures that Field Service staff records historical solutions and diagnostic experience via the solutions database
Analyzes future applicability of complaint resolution information
Utilizes CRM to build a customer knowledge database
Supervises staff respectfully
Maintains open and honest communication with direct reports
Periodically communicates clear expectations, monitors job results compared to expectations, and documents constructive coaching throughout the year; documents expectations and coaching during the annual review process
Enforces policies and procedures to ensure organizational consistency
Maintains professionalism and confidentiality in employee selection, performance management, and employee relations
Develops human resources
Trains and mentors employees to expand knowledge base and promote problem solving
Supports internal and external customer service
Understands and documents internal and external customer needs and expectations
Develops resources and critical service metrics to ensure these needs are being met
Communicates to appropriate team(s) when an expectation will not be met
Leads the continuous improvement effort
Documents processes and procedures, eliminates non-value added activities, and participates in cross functional CI teams
Drives the completion of department continuous improvement goals and objectives
Maintains professional and technical knowledge
Establishes personal networks, attends professional workshops and reviews publications
Contributes to team effort
Willing to attempt new assignments or fill in for others as needed; accomplishes other duties as assigned
Participates in applicable SOP and SWI training