Service Administrative Assistant

March of Dimes Canada•Edmonton, AB

2d•Hybrid

About The Position

At March of Dimes Canada, our collective work matters. As a leading national charity backed by a history of more than 70 years of impact, we’re dedicated to being Canada’s leading service provider, resource, and advocate, empowering people with disabilities to live and thrive in communities nationwide. Our Community Support Services (CSS) team provides essential services that enable our clients to thrive. Whether their disability is physical, the result of brain injury, or aging, our more than 2,000 team members assist clients in their homes and across communities, to live as independently as possible. We are currently looking to fill 1 new opportunity for a Full-Time Service Administrative Assistant in Edmonton, AB. Schedule: Monday to Friday at 8:30am to 4:30pm. Starting rate: $21.90 per hour. Hours: 35 hours per week.

Requirements

A degree or diploma in a related field
Minimum 1 year of related administrative support experience in a high-volume, large company environment
Experience establishing and maintaining highly effective working relationships with all levels of staff
Strong attention to detail, ability to maintain confidentiality while managing highly sensitive material with the utmost professionalism
Self-motivated, a team player, skilled at multi-tasking and independently managing and prioritizing multiple projects with limited guidance and ambiguity
Flexibility, ability to operate effectively and with composure under pressure and within time constraints
Skilled in executive-level verbal and written correspondence
Strong working knowledge of Microsoft Word, Excel, PowerPoint and the ability to learn a case management system
Proven experience creating and managing complex spreadsheets and templates

Responsibilities

Performing a wide range of administrative duties including but not limited to: responding to internal and external requests for information; reviewing and sorting incoming mail; assisting in the preparation and distribution of departmental reports; processing capital / regular requisitions and purchase orders; scheduling meetings; booking travel arrangements; conducting research and assembling / summarizing information for special projects and reports; managing and entering invoices
Responsible for answering the telephone, directing calls and messages
Providing HR administrative support including the processing and administering for new and/or departing employees; tracking time and attendance
Creating and/or drafting memoranda, correspondence, reports, agreements, presentations, forms and other documents using Microsoft Office and Adobe software products; proofreading and checking for accuracy, completeness and compliance with organizational standards, policies and procedures; ensuring reports and documents for signature are accurate and complete
Organizing meetings which includes serving as the recording secretary
Establishing, organizing and maintaining confidential office filing systems
Responsible for managing files in a case management system, and processing invoices
Performing special project assignments as directed; assisting and providing backup to other administrative staff in the organization