Service Administrative Assistant

Wiginton Corp • West Palm Beach, FL

11d • Onsite

About The Position

Wiginton Fire Systems, a 100% employee-owned company in the fire protection industry, is seeking a dedicated and detail-oriented Service Administrative Assistant. The ideal candidate is eager to learn and grow with the company, which has over 50 years of history. This role is crucial for managing all service administrative functions at the branch level, reporting to the Service Manager and maintaining service records.

Requirements

• High School Diploma or Equivalent.
• 3-5 Years of Administrative Experience.
• Experience in HRIS/ATS systems (Bamboo HR Preferred).
• Experience in Bookkeeping with strong numerical proficiency.
• Proficiency with Microsoft Office and related products.
• Driver's license with reliable transportation.
• Ability to pass a 10-panel drug screen and a Background check.
• Good customer service skills and the ability to work with a multitude of people and personalities.

Nice To Haves

• Completion of an Associate's degree or equivalent certification program.
• Experience as an Administrative Assistant in the Fire Sprinkler Trade or other Construction field.
• Experience with Microsoft Dynamics GP and Bamboo HR.
• Experience with contracting and permitting.

Responsibilities

• Process internal and external service correspondences related to job files.
• Create and dispatch work orders.
• Coordinate internal and external scheduling of services.
• Create purchase orders and assist with collections.
• Assist and/or process assigned accounting/financial processes.
• Have direct contact with the Corporate Office for premier account processing.
• Direct customer contact relating to scheduling, billing, and collections.

Benefits

• 100% Employee-Owned (ESOP) with company-funded retirement contributions
• Competitive pay based on experience
• 401(k) with company match
• Medical, dental, and vision insurance
• Company-paid life insurance
• Paid time off
• Paid holidays
• Ongoing training and professional development
• Career advancement opportunities
• Stable, year-round work
• Supportive team environment

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED