Senior Workplace Manager - Design & Build

Legora AB•New York, NY

2d•$178,500 - $210,000•Onsite

About The Position

Legora is redefining how legal work gets done. Our AI-native workspace lets legal professionals move faster, think more clearly, and operate with sharper precision. We are looking for a Senior Workplace Manager - Design & Build to own the end-to-end delivery of our office build-outs, fit-outs, and workplace improvement projects globally. You'll be the central point of accountability for translating Legora's design vision into spaces that actually get built — on time, on budget, and to a standard we're proud of. This is a hands-on role. You'll manage projects from conception through to handover, working closely with architects, contractors, vendors, and internal stakeholders across Real Estate, Workplace Experience, Legal, Procurement, IT, and Finance. You'll be joining a Workplace team that moves fast and holds a high bar — and you'll be expected to do the same.

Requirements

6–10 years of experience in workplace, commercial construction, or corporate real estate project management
Demonstrated track record of delivering complex fit-out and build-out projects on time and on budget
Strong commercial acumen — comfortable owning a budget, reading a contract, and negotiating with vendors
Experience managing external architects, contractors, and specialist consultants across full project lifecycles
Familiarity with permitting processes, local building codes, and construction administration
Proficiency in project management tools and working knowledge of AutoCAD or similar (Revit a plus)
Clear, direct communicator — equally comfortable on a construction site and in a leadership update
High ownership mindset: you close gaps, flag problems early, and don't wait to be told what to do

Nice To Haves

Experience delivering projects across multiple geographies or international markets
Background working in-house at a fast-growing tech or SaaS company
Familiarity with WELL, LEED, or BREEAM standards
Experience with FF&E procurement and coordination

Responsibilities

Lead all phases of workplace construction and fit-out projects: scoping, planning, permitting, procurement, construction, and handover
Develop and manage project schedules, budgets, and risk registers across all active projects
Hold vendors and contractors accountable to scope, timeline, and quality standards
Ensure design intent is preserved throughout the construction process
Serve as the primary point of contact for architects, general contractors, project management consultants, and specialist vendors
Run RFP and vendor selection processes; negotiate contracts and manage commercial relationships
Conduct regular site visits and progress reviews to maintain quality control
Partner with the Real Estate team on site selection, lease negotiation support, and space planning
Work with Workplace Experience to ensure operational readiness at handover
Collaborate with Finance on budget approvals, forecasting, and invoice management
Provide regular project updates to leadership, surfacing risks early and clearly
Contribute to the development of Legora's global workplace design standards and playbooks
Build and maintain accurate project documentation — drawings, specifications, schedules, and lessons learned
Identify opportunities to improve how we deliver projects — faster, smarter, and with less friction

Benefits

Competitive salary
Comprehensive benefits
Tools for success
Medical, Dental & Vision
Multiple medical plan options through Aetna and Kaiser Permanente
HSA or Healthcare FSA (based on plan selection)
Dental plans via MetLife
Vision plans via Vision Care
Generous parental leave
Free access to Maven Clinic
Dependent Care FSA
Free One Medical membership for employees and dependents
Pre-tax commuter benefits
Life Insurance + STD/LTD
401(K) with generous company match
Unlimited PTO
Robust voluntary benefits, including identity protection (via Aura), legal coverage via MetLife, pet savings programs, and more