Travel & Purchasing Coordinator (Senior)

DecisionPoint | Cortek•Chicago, IL

2d•Remote

About The Position

DecisionPoint seeks a Senior Travel & Purchasing Coordinator to manage travel-authorization and purchasing-request documentation for the USMEPCOM ENLIST program. The role prepares and quality-controls Travel Authorization Requests, Requests to Initiate Purchase, and Consent to Purchase requests, while tracking Government concurrence, purchasing activity, travel status, costs, and supporting documentation. The coordinator works with program leadership, travelers, task leads, finance, procurement, subcontractors, and Government stakeholders to ensure requests are complete, accurate, timely, and compliant with applicable task order requirements. The role maintains organized records, monitors approval workflows, supports trip reporting, and provides accurate information for program reports and Task Order Management Portal dashboards. This is a remote position, with preference for candidates located in or near Chicago. Applicants acknowledge and consent to having their resume included in an active competitive government contract bid.

Requirements

Active Secret clearance or higher.
Minimum of 8 years of relevant professional experience.
Bachelor’s degree in Business, Administration, Logistics, or a related field.

Nice To Haves

Experience coordinating Government travel, purchasing, procurement, logistics, document management, or administrative workflows.
Experience preparing or processing Travel Authorization Requests, Requests to Initiate Purchase, Consent to Purchase requests, or comparable approval packages.
Experience performing quality-control reviews of travel, purchasing, or financial documentation.
Experience supporting Department of Defense, federal civilian, or other Government contracts.
Knowledge of Government concurrence and approval requirements for contractor travel and purchases.
Familiarity with the Federal Travel Regulation, Joint Travel Regulations, Department of State Standardized Regulations, or comparable Government travel guidance.
Experience tracking tools, travel, other direct costs, vendors, approvals, and expenditures by CLIN or contract period.
Experience preparing, consolidating, or maintaining formal trip reports.
Experience distinguishing and tracking commercial and non-commercial products or services.
Experience maintaining audit-ready records, approval histories, and supporting documentation.
Experience supporting firm-fixed-price, fixed-price-award-fee, travel, tools, or other direct-cost CLINs.
Experience maintaining content in document repositories, program portals, dashboards, or automated approval workflows.
Proficiency with Microsoft Word, Excel, PowerPoint, Outlook, and Teams.
Experience with SharePoint, Power BI, Adobe Acrobat, workflow-management tools, or comparable collaboration platforms.
Strong document-control, records-management, and quality-assurance capabilities.
Excellent written and verbal communication skills.
Strong organizational, coordination, and time-management skills.
High attention to detail and commitment to accuracy, completeness, and regulatory compliance.
Ability to manage multiple concurrent requests, deadlines, approvals, and follow-up actions.
Ability to identify documentation gaps and communicate required corrections clearly and professionally.
Ability to collaborate effectively with travelers, program leadership, finance, procurement, subcontractors, and Government stakeholders.
Ability to work independently while maintaining accountability, discretion, and consistent follow-through.

Responsibilities

Prepare, review, and process Travel Authorization Requests, Requests to Initiate Purchase, and Consent to Purchase requests.
Quality-control requests for completeness, accuracy, adequate supporting documentation, and use of required templates.
Coordinate request development and corrections with travelers, task leads, program leadership, finance, procurement, and subcontractors.
Route requests through established approval workflows and track Government review and concurrence.
Confirm travel and purchases do not proceed before required Government concurrence is received.
Maintain current logs of submitted, pending, approved, returned, rejected, completed, and closed requests.
Monitor request dates, approval status, funding information, costs, vendors, travelers, destinations, and other required data.
Support timely submission of travel and purchasing requests to allow adequate Government review.
Track whether requested purchases involve commercial or non-commercial products or services, and maintain supporting commerciality and purchase-approval documentation.
Track tools and other direct-cost purchases from initial request through approval, acquisition, invoicing, and closeout.
Maintain travel records, including traveler, location, trip duration, purpose, approval authority, estimated and actual costs, and destination point of contact.
Prepare, coordinate, consolidate, and track trip reports requested by the Government.
Reconcile travel and purchasing records with financial reports, invoices, approval documentation, and Task Order Management Portal data.
Provide travel and purchasing information for Monthly Status Reports, Program Management Reviews, spend plans, forecasts, and other program-management products.
Maintain accurate portal content, dashboards, approval records, supporting documents, and audit-ready files.
Identify incomplete documentation, approaching deadlines, delayed approvals, cost discrepancies, and other workflow risks.
Communicate request status, required corrections, approval decisions, and outstanding actions to relevant stakeholders.
Develop and maintain travel and purchasing procedures, checklists, templates, trackers, and document-control standards.
Support transfer of travel and purchasing records, procedures, and open actions during transition-in and transition-out activities.
Protect sensitive Government, financial, procurement, travel, and personnel information.