Senior Trade Show & Event Manager

Calix

22h•Remote

About The Position

We are seeking a Senior Trade Show & Event Manager to plan and execute our strategic third-party events program with a world-class standard of execution, supporting key growth segments across trade shows and conferences. This role is responsible for executing our ConneXions at Local regional event program and supporting a high-visibility workstream for ConneXions, our annual conference. The ideal candidate works cross-functionally with sales, field marketing, and product marketing to deliver outstanding event experiences with an exceptional level of performance and extreme attention to detail.

Requirements

8–12+ years of relevant experience executing trade shows, conferences, and events, with a strong focus on hands-on logistics and delivery.
Ability and willingness to travel approximately 30%–40%, including evenings and weekends, to support on-site event execution.
Strong project management skills, with exceptional attention to detail and the ability to manage aggressive timelines across multiple priorities.
Ability to perform in high-pressure, fast-paced, deadline-driven environments with professionalism and an unflappable attitude.
Strong sense of ownership, accountability, and a positive, team-oriented approach.
Advanced proficiency in Microsoft Office and collaboration tools such as Teams and SharePoint.
Advanced knowledge of Cvent preferred, experience with additional event management platforms a plus.

Nice To Haves

CMP or similar industry certification is a plus
Bachelor’s degree preferred

Responsibilities

Execute assigned events and trade shows end-to-end with a world-class standard of execution, including booth selection, F&B ordering, vendor coordination, event supply procurement, on-site setup and execution, budget tracking, and post-event analysis.
Oversee on-site event logistics with extreme attention to detail, ensuring seamless, on-schedule execution at the highest level of performance.
Coordinate key logistics, including venue selection, audiovisual needs, transportation, and hotel room blocks, delivering outstanding event experiences.
Develop and manage run-of-show, event schedules, and timelines with precision and attention to detail.
Manage event registration and ticketing, including attendee lists and RSVPs, ensuring accuracy and a high-quality attendee experience.
Utilize online event management platforms (e.g., Cvent) and internal software tracking systems to manage registration, communications, and event logistics.
Place and track event supply orders through warehouse and inventory systems to ensure timely delivery and on-site readiness.
Manage multiple concurrent events with competing priorities and deadlines.
Partner cross-functionally with internal stakeholders to align event strategy with target attendee personas and event objectives.
Support contract negotiation and coordination with venues, vendors, and suppliers as needed.
Serve as the primary point of contact for event-related communications across key stakeholders.
Build and maintain strong working relationships and collaboration with external vendors and strategic partners.
Track event budgets in real time, ensuring all expenses are accurately recorded and aligned to approved spend.
Create and manage purchase orders (POs), process invoices, and coordinate timely vendor payments.
Reconcile event expenses, including vendor invoices, credit card charges, and internal expense reports.
Maintain detailed budget trackers and financial documentation for each event.
Flag budget variances early and ensure alignment to pre-approved financial targets.
Drive post-event ROI measurement and attribution, including lead tracking, pipeline impact, and engagement metrics.
Collect and analyze attendee feedback and performance data to evaluate overall event success.
Create post-event recaps and reports, highlighting key insights, outcomes, and recommendations.
Ensure timely follow-up and lead handoff to sales, with clear tracking of next steps and outcomes.