Senior Team Manager, Trust Administration

Charles Schwab Inc.•Wilmington, DE

1d•$130,000 - $170,000

About The Position

Schwab’s Personal Trust Services (PTS) organization provides personal trust products and services to Schwab clients, including individual investors, beneficiaries, RIAs, and corporate fiduciaries. PTS products and services are provided through Charles Schwab Trust Company, Charles Schwab Trust Company of Delaware, and Charles Schwab & Co., and include fiduciary trust administration, investment management, directed trustee, trusteed IRA, agent for trustee, trust reporting, and trust outsourcing. The Senior Manager (People Leader) is a senior fiduciary leadership role responsible for leading a team of Trust Officers and Senior Trust Officers while personally administering a portfolio of complex and/or high-touch personal trust relationships. This role is accountable for delivering an exceptional advisor, beneficiary, and client experience while ensuring trust accounts are administered in accordance with governing documents, applicable law, internal policies, and regulatory expectations. This is an opportunity for an experienced fiduciary professional to lead and develop talent, influence service quality, manage sophisticated personal trust relationships, and help strengthen consistency across the Personal Trust Services organization. The role offers meaningful leadership responsibility, visibility across business partners, and the ability to shape process improvements that support clients, advisors, beneficiaries, and internal partners. The Senior Team Manager and Senior Trust Officer serves as a first-line leader responsible for supporting compliance with Trust Company policies and procedures, as well as applicable regulations in the context of the role’s responsibilities.

Requirements

8+ years of experience in personal trust administration
Bachelor’s degree or higher, CTFA designation preferred, or equivalent work experience
Strong knowledge of fiduciary principles, trust administration practices, and governing document interpretation
Practical experience administering complex personal trust relationships; experience with trusts governed by Delaware and Nevada law is a plus
Demonstrated ability to lead, coach, mentor, and develop fiduciary professionals.
Superior organizational skills and the ability to manage multiple priorities without sacrificing quality or accuracy
Excellent interpersonal, written, and verbal communication skills with the ability to work effectively with advisors, beneficiaries, clients, senior leaders, and internal business partners
Strong judgment, sound decision-making, and the ability to navigate sensitive or complex fiduciary matters with professionalism and care
A highly client-oriented mindset with a commitment to delivering thoughtful, timely, and consistent service
A proactive, collaborative, and solutions-oriented approach to improving processes, strengthening team capability, and supporting business priorities

Responsibilities

Leading, mentoring, coaching, and developing a team of Trust Officers and Senior Trust Officers to ensure trust accounts are administered in accordance with applicable laws, regulations, policies, and procedures
Personally administering an assigned portfolio of complex and/or high-touch personal trust accounts
Interpreting trust agreements and governing instruments to ensure proper administration of assigned accounts and accounts administered by team members
Maintaining strong service levels through timely research, thoughtful follow-up, and accurate responses to registered investment advisors, beneficiaries, Schwab advisors, third-party contacts, and private individuals
Serving as an escalation point for complex advisor, beneficiary, client, and trust administration matters
Preparing and presenting discretionary memoranda for review and approval by the Discretionary Distributions Committee, while coaching team members in their preparation and presentation of similar materials
Preparing distribution memoranda and/or directed distribution documentation for review by appropriate authorizing parties, including Tax, Legal, Director, and Chief Fiduciary Officer
Providing required notice of terminating trusts to the Trust Settlement team
Ensuring appropriate administration, documentation, and accounting for special asset inventory across assigned accounts and supporting team members in their related administration efforts.
Performing post-acceptance and annual administrative account reviews for assigned accounts.
Coordinating with Schwab business partners to support client research, issue resolution, service delivery, and recommended system or procedural enhancements.
Providing training and support to the Administration Team in coordination with the Director.
Participating in special projects and process improvement efforts that support the Personal Trust Services organization