Sr Support Assistant

Gilbane Building Company • Orlando, OK

11d

About The Position

Gilbane is seeking a Senior Support Assistant to provide high-level administrative support to a business unit, office, department, project, or job site. The role supports business operations and senior management, coordinates meetings and training, prepares reports and presentations, and assists with business development and accounting assignments. It may also include serving as a learning coordinator. The position calls for sound judgment in handling confidential information, strong communication and organizational skills, and a collaborative, adaptable approach. Gilbane offers access to training through Gilbane University and the opportunity to develop leadership and technical skills while working with an experienced team.

Requirements

• 3–5 years of office experience; experience in a construction-related field is preferred.
• An associate or bachelor’s degree is preferred, or an equivalent combination of education and experience.
• Strong communication skills.
• Excellent organizational skills.
• Ability to work in a team environment.
• Proficiency in Microsoft Office, including Word, Excel, and PowerPoint.
• Qualified applicants who are offered a position must pass a pre-employment substance abuse test.

Nice To Haves

• Associate or bachelor’s degree.
• Office experience in a construction-related field.

Responsibilities

• Manage calendars and coordinate meetings and events.
• Prepare presentations and reports.
• Serve as a liaison between departments as needed.
• Handle confidential information with sound judgment and prioritize multiple tasks.
• Assist with business development and accounting support assignments.
• Prepare business unit financial, operations, and/or business development reports for submission and upload to corporate or intranet systems.
• Coordinate and update project and company information for community relations or marketing purposes.
• Coordinate and monitor project updates for business development purposes.
• Assist the senior management team as requested.
• Monitor and update project logistics, including the company car fleet, employee rotation log, and coordination for new arrivals.
• Manage project work with Project Executives as needed.
• Control ordering of essential supplies for assigned offices and conference rooms.
• May serve as Learning Coordinator, working with business unit leaders, department heads, and HR to determine annual training needs.
• Create training schedules for business units or departments and communicate scheduled company training opportunities to employees.
• Organize and execute trainings and events, including scheduling, sending reminders, providing training materials to facilitators, and arranging catering.

Benefits

• Competitive health and welfare benefits.
• Generous profit-sharing and 401(k) plan.
• Employee education and training through Gilbane University, including leadership and technical skills development.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed