Senior Student Programs Coordinator – Mentorship and Engagement Focus

University of Texas at Austin•Austin, TX

1d•Onsite

About The Position

The Clements Center for National Security at The University of Texas at Austin draws on the best insights of diplomatic and military history with the mission to train the next generation of national security leaders. This role provides valuable support in planning, organizing, and executing a wide range of activities aimed at enhancing the student experience. The ideal candidate will be highly organized, possess excellent communication and interpersonal skills, and have a demonstrated passion for mentoring students—especially those pursuing careers in public service and national security. This position involves event coordination, administrative support, marketing and promotion, student advising and mentorship, logistics management, and collaboration with campus departments. The Student Programs Assistant will play a key role in fostering a supportive and inclusive environment for students as they explore academic and professional opportunities in national security.

Requirements

Bachelor’s degree with at least five years of experience in student affairs, program coordination, event planning, higher education administration, or a related field.
At least one year of experience mentoring undergraduate students, with a strong preference for candidates who have supported students interested in careers in national security, foreign policy, or public service.
Experience coordinating events, conferences, student programs, and related logistics, including travel, registration systems, purchasing, and communications.
Experience providing administrative support, maintaining records, processing financial transactions, and managing multiple projects simultaneously.
Experience mentoring, advising, or supporting undergraduate students.
Excellent organizational, interpersonal, and written/verbal communication skills.
Proficiency with Microsoft Office and the ability to learn university systems and processes.
Ability to build collaborative relationships with students, faculty, staff, and external partners.
Must be authorized to work in the U.S. on a full-time basis for any employer.
Relevant education and experience may be substituted as appropriate.

Nice To Haves

One or more years of experience mentoring undergraduate students.
Experience supporting students interested in public service, national security, foreign policy, international affairs, or related career fields.
Experience planning professional development programs, student engagement initiatives, or experiential learning opportunities.
Experience with event marketing and creating promotional materials using Adobe InDesign or other Adobe Creative Suite applications.
Experience supporting faculty-led study abroad programs or student travel programs.
Knowledge of university business processes related to travel, purchasing, accounting, and event management.
Experience fostering student engagement, belonging, and community through programming and outreach.

Responsibilities

Supports all facets of Clements Center events, student programs, conferences, and other projects as assigned.
Provides direct support and informal mentorship to students involved in the Center’s programming, helping connect them with resources, advising on opportunities, and fostering community among students interested in public service careers.
Provides administrative and logistical support for the student programs team, including basic accounting (processing expense receipts and payment vouchers), travel management, application and registration systems, purchasing, coordinating catering and facilities, and event marketing.
Maintains departmental records related to these functions.
Coordinates with partner organizations such as the Strauss Center, the Intelligence Studies Project, and the America in the World Consortium for co-sponsored events and student opportunities.
Develops relationships with students and event attendees to strengthen programming, foster a sense of belonging, and elevate the reputation of the Center.
Assists with the execution of faculty-led study abroad programs.
Assists with planning and executing professional development workshops, off-site events (e.g. Fredericksburg, DC, other locales as assigned), and student-centered activities designed to explore national security careers in areas such as the intelligence community, the military (e.g. ROTC), the Department of State, and more.
Under the guidance of the Associate Director and Assistant Director for Student Programs, receives in-person guests and visitors and provides general hospitality.
Provides administrative support including answering phones, ordering supplies, maintaining records and files, making copies/scanning documents, and other general office duties as needed.
Other related functions as assigned.

Benefits

Competitive health benefits (employee premiums covered at 100%, family premiums at 50%)
Voluntary Vision, Dental, Life, and Disability insurance options
Generous paid vacation, sick time, and holidays
Teachers Retirement System of Texas, a defined benefit retirement plan, with employer matching funds
Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)
Flexible spending account options for medical and childcare expenses
Robust free training access through LinkedIn Learning plus professional conference opportunities
Tuition assistance
Expansive employee discount program including athletic tickets
Free access to UT Austin's libraries and museums with staff ID card
Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card