Senior Specialist, Programs and Engagement

Association of American Medical Colleges•Washington DC, DC

5d•Remote

About The Position

The Senior Specialist, Programs and Engagement will serve as a key contributor within the Health Care Affairs (HCA) cluster. This role reports directly to the Senior Director of Programs and Engagement and works closely with leaders across CAHSE, AAHCI, ACOL, and ORR, as well as the Chief Health Care Officer. The position operates in a fast-paced environment, leading and coordinating complex domestic and international member engagement initiatives with a high degree of independence. The individual regularly partners with governance and executive-level stakeholders, including the CAHSE and ORR Administrative Boards and the AAHCI Steering Committee. Key responsibilities include strengthening mission-critical member management activities, developing and executing engagement strategies for C-suite executives and physician leaders, and fostering collaboration across multiple HCA programs and AAMC clusters to advance organizational goals and member value.

Requirements

Bachelor's Degree required (Business specialty is preferred)
5 - 7 years of related work experience
At least 1 year experience in working in the field of academic medicine or teaching hospitals (2-3 years preferred)
Candidates may reside anywhere within the contiguous United States, excluding California, Massachusetts, New York, and Oregon.

Responsibilities

Participates in the development and implementation of the AAMC’s CAHSE, AAHCI, ORR, and ACOL member engagement strategies and events.
Coordinates the operations and administrative work of the CAHSE and ORR Administrative Boards in support of AAMC governance.
Documents key work processes and assures they are regularly updated so that others may access and utilize them if necessary.
In support of CAHSE, AAHCI, and ORR, the HCA leads, and their Administrative Boards/Steering Committees, takes the lead in coordinating all related operational and administrative work, such as: Regular updating of board/committee member data; Meeting logistics, speaker preparation, meeting materials, notes or minutes, and related follow-up; Nominating committee logistics and board/committee elections; Other special projects.
In collaboration with the relevant HCA leads (and in partnership with other clusters, constituents, meeting planners, external collaborators, etc), plans and implements a variety of in-person and virtual meetings, engagement activities, and other events for CAHSE, AAHCI, ACOL, and ORR.
Works with the CAHSE, ORR, and AAHCI teams to prepare, implement, and routinely evaluate/refine member recruitment, retention, and onboarding strategies and processes.
Serves as the primary point of contact for all aspects of CAHSE membership (initial inquiries, application process, review/approval by CAHSE Board and AAMC Board, and onboarding).
Regularly reviews and triages incoming messages to the CAHSE Non-Human Mailbox to the appropriate staff; tracks responses to assure appropriate follow-up.
Works with the CAHSE Senior Director and Communications Portfolio Director to prepare and deliver the quarterly newsletter for CAHSE CEOs and compile and track CEO utilization data overtime.
Flags and tracks incorrect/incomplete data found in the various CAHSE email lists that requires follow-up by the Lead Administrative Associate.
Works with the ORR Constituent Engagement Leader in advance of the ORR Spring Conference and LSL to provide ORR members with the budgetary and policy knowledge/tools required to be good financial stewards.
Customizes the ORR travel reimbursement forms and processes to encourage good financial stewardship, based on the unique factors of each meeting.
Informs and enhances HCA’s annual budget process by categorizing and tracking ORR expenses related to the ORR Spring Conference and ORR participation at LSL.
Regularly reviews travel expense data with the ORR Constituent Engagement Leader during the expense report submission period to assure constituent compliance and flag unanticipated expenditures.
Summarizes for the Senior Director total constituent travel expenditures by expense type to inform the annual budgeting process.
Summarizes LSL catering and related ORR meeting expenses by date and session for the Senior Director to inform the annual budgeting process.