Programs and Tools Specialist

Plexus Worldwide•Scottsdale, AZ

About The Position

Plexus Worldwide is seeking an organized, proactive Programs and Tools Specialist to coordinate Sales initiatives that support business objectives and help Ambassadors succeed. You will turn program needs into clear briefs, requirements, timelines, and requests, then keep work moving across Sales, IT, Legal, and other teams through launch and follow-up. This role is ideal for someone who brings structure to a fast-paced environment, manages details carefully, and builds strong working relationships while balancing multiple priorities. You will help bring Sales programs and tools to life, gaining exposure to several parts of the business and seeing the impact of your work on the Ambassador experience. From Workfront requests and legal reviews to launch testing and program updates, you will own meaningful coordination work and have opportunities to improve how initiatives are delivered.

Requirements

Bachelor’s degree in Business, Marketing, Communications, Project Management, or a related field preferred; equivalent experience considered.
At least one year in project management, program coordination, marketing, sales operations, business operations, or a related field; two years preferred.
Ability to manage competing priorities, track details, meet deadlines, and coordinate work from start to finish.
Strong written and interpersonal skills, with the ability to clarify requirements and work effectively across departments.
Proactive problem-solving, accountability, attention to detail, and comfort working in a fast-paced environment.
Ability to spot gaps in programs, tools, and workflows and suggest practical solutions.

Nice To Haves

Formal PMO experience is helpful but not required.

Responsibilities

Coordinate Sales programs and tools from planning through launch and follow-up, tracking milestones, deliverables, decisions, and open items.
Translate business needs into actionable briefs and Workfront requests; clearly document program qualifications, requirements, and ownership.
Manage multiple initiatives and day-to-day requests, adjust to changing priorities, and escalate risks or delays promptly.
Partner with Sales, IT, Legal, and other teams to clarify requirements, coordinate reviews, communicate updates, and resolve issues.
Prepare and route materials for legal review, including briefs and official rules, and confirm that approved details are reflected accurately in program materials.
Review and maintain program tools, communications, and resources for accuracy and consistency; support testing and quality assurance before launch.
Track program status and success measures, gather feedback, and recommend improvements to programs, tools, and processes.
Provide the Director, Sales Programs and Tools with timely updates on progress, risks, decisions needed, and next steps.