Senior Specialist, Executive Assistant to EC

BNY Mellon•New York, NY

1d•Onsite

About The Position

At BNY, our culture allows us to run our company better and enables employees’ growth and success. As a leading global financial services company at the heart of the global financial system, we influence nearly 20% of the world’s investible assets. Every day, our teams harness cutting-edge AI and breakthrough technologies to collaborate with clients, driving transformative solutions that redefine industries and uplift communities worldwide. Recognized as a top destination for innovators and champions of inclusion, BNY is where bold ideas meet advanced technology and exceptional talent. Together, we power the future of finance – and this is what #LifeAtBNY is all about. Join us and be part of something extraordinary. We’re seeking a future team member for the role of Executive Assistant to support a member of the Executive Committee. This role is located in New York, NY. In this role, you’ll make an impact in the following ways: Provide administrative and executive support in a fast-paced environment Proactively manage a complex calendar with intention and strategic priorities in mind Confirming participants ahead of meetings Verifying locations and video links Ensuring pre-reads and materials are prepared in advance Serve as a gatekeeper to ensure executive’s schedule is followed and respected Maintain an extremely detailed calendar, thinking proactively about scheduling needs and prioritizing meeting requests and related logistics Work closely and effectively with the executives team to keep them informed of upcoming commitments and responsibilities both professionally and personally Book and coordinate domestic and international travel arrangements including detailed itineraries Support day-to-day needs that keep the executive operating at their best – including coffee runs, lunch, or managing external commitments Manage both planned and last-minute requests with discretion and poised execution Bring a growth mindset – comfortable wearing multiple hats, pitching in as needed

Requirements

2-5 years of experience supporting senior level executives or in a fast-paced support role
Excellent communication skills and the ability to build rapport across teams and levels
High degree of professionalism, sound judgment and agility in changing schedules
Strong organizational skills with a proactive, can-do attitude
Ability to thrive in a highly collaborative, team-oriented environment and work effectively with others to achieve shared goals
Proficient using the Microsoft Office including Outlook, Word, Excel and PowerPoint

Nice To Haves

Bachelor's degree or equivalent experience preferred

Responsibilities

Provide administrative and executive support in a fast-paced environment
Proactively manage a complex calendar with intention and strategic priorities in mind
Confirming participants ahead of meetings
Verifying locations and video links
Ensuring pre-reads and materials are prepared in advance
Serve as a gatekeeper to ensure executive’s schedule is followed and respected
Maintain an extremely detailed calendar, thinking proactively about scheduling needs and prioritizing meeting requests and related logistics
Work closely and effectively with the executives team to keep them informed of upcoming commitments and responsibilities both professionally and personally
Book and coordinate domestic and international travel arrangements including detailed itineraries
Support day-to-day needs that keep the executive operating at their best – including coffee runs, lunch, or managing external commitments
Manage both planned and last-minute requests with discretion and poised execution
Bring a growth mindset – comfortable wearing multiple hats, pitching in as needed