Senior Specialist, Billing Revenue Controller

White & Case LLP•New York, NY

1d•$104,000 - $143,000•Hybrid

About The Position

Our Finance team is responsible for ensuring accurate financial operations and plays a crucial role in managing the Firm’s financial health. Our team handles a wide range of financial activities including financial planning, budgeting, forecasting, taxation, partner compensation, payroll, treasury and cash flow management to support the Firm’s strategic goals. We are responsible for inventory management including billing and collections, and analysis of client, matter and timekeeper profitability. We oversee statutory accounting and ensure compliance with financial regulations and standards. The Finance team also prepares financial statements, reports and analysis to provide insights into the Firm’s financial performance. We work closely with other functions to monitor expenses, optimize financial processes and implement cost-saving initiatives. Through meticulous financial management and strategic planning, the Finance team ensures the Firm’s financial stability and supports its growth objectives.

Requirements

Bachelor’s degree or U.S. equivalent in Finance, Accounting, or a related field
At least 2 years of professional experience as a Billing Coordinator, Specialist, or a related occupation/job title/position performing billing, collections, or financial operations within an international law firm.
2 years of professional experience performing complex billing processes and procedures (including modeling of different pricing scenarios and building simplified budgets) and working with e-billing systems across multiple jurisdictions
2 years of professional experience utilizing 3E, Elite Enterprise, Pricing and Ebilling tools in an international law firm setting for tracking status of bills submitted, identifying issues, and addressing rejections and reductions globally
2 years of professional experience preparing and revising drafts bills, processing revisions, and ensuring compliance with client agreements
2 years of professional experience performing billing and inventory management, including tracking, monitoring and forecasting billings & collections
2 years of professional experience generating reports for client portfolios (including WIP, AR, and billings) and analyzing rates and fee arrangements
2 years of professional experience working with back up documentation orchestration, including gathering and organizing disbursement back ups and supporting documents at scale and gathering evidence of audit ready packaging and client specific backup standards.

Responsibilities

Review billing processes for key clients, ensuring compliance with firm and client policies.
Prepare and revise draft bills, process partners' comments and revisions in 3E, and ensure compliance with any global agreements in place for the client based on Client Accounting Services (CAS).
Submit and monitor electronic bills, address rejections/reductions, and resolve billing disputes.
Train other examiners and new hires on billing systems and procedures.
Maintain accurate records of billing activities, rates, fee arrangements, and inventory levels.
Generate and deliver financial reports for clients, partners, and management, including Work in Progress (WIP), Annual Revenue (AR), and profitability metrics.
Monitor and enforce timely timekeeper entries to support prompt billing.
Collaborate with Financial Compliance to ensure correct billing rates and fee structures for new matters.
Resolve problems concerning the overall financial process, identify and recommend process improvements in matter management and billing.
Provide regular billing forecasts and support monthly/quarterly billing and collections targets.
Perform ad hoc financial tasks and projects as assigned.
Address inquiries and resolve disputes from internal and external parties regarding accounting and billing activities.
Track status of bills submitted, identify issues, and work to address rejections and reductions as they arise using 3E and E-billing Hub.
Prepare reports for key client portfolio and communicate as necessary with senior management to ensure inventory is managed in accordance with matter arrangements and firm policy based on CAS.
Evaluate data and execute targets set for monthly and/or quarterly billing and collections drives.
Prepare and review reports for clients, partners, inventory teams, Firm management, and other internal parties to track Work in Progress (WIP), Annual Revenue (AR), billings, and other statistics including client and matter profitability.
Monitor the opening of new matters in 3E to ensure proper billing rates, fee structures, and accounting protocols are utilized as governed by matter and client fee arrangements, and coordinate with Financial Compliance for required changes.
Identify matter management and billing process improvements and make respective recommendations.