Senior Specialist: Administrative - Hourly
About The Position
This Executive Assistant position reports directly to the Vice President and General Manager of the mountain. This role provides executive assistance and project management support to the General Manager and other members of the resort Senior Leadership Team. If you are a proactive individual with a blend of personal drive, initiative, focus, and adaptability, along with a readiness to operate effectively behind the scenes, then this role is for you! Success in this role requires: Agility to learn new things, tools and processes Drive and desire to continue to expand the scope of the role by developing personal management systems to increase capacity Demonstrated passion for delivering an experience of a lifetime for our guests and employees Out front and able to anticipate the needs of the team to drive our priorities Ability to connect across all departments to successfully drive priorities and deliverables to ensure success Ambition to leverage this unique opportunity to achieve future career opportunities Emotional intelligence and integrity to maintain strict confidentiality on executive-level communication and the handling of sensitive information.
Requirements
- High School Diploma or GED
- 3+ Years previous administrative experience to an executive-level position
- Adequate knowledge of Microsoft Office Suite and Computer Software systems to effectively complete assigned tasks
- Excellent written and verbal communication skills
- Excellent organizational skills
- Fluent English Language skills
Responsibilities
- Manage complex calendars, schedules, and facility bookings for the General Manager and leadership team.
- Coordinate all travel arrangements, itineraries, and expense reporting for the General Manager.
- Partner with the General Manager to track and communicate upcoming commitments, priorities, and responsibilities.
- Prepare meeting materials including agendas, presentations, contracts, permits, and reports.
- Maintain and organize filing systems, contact databases, organizational charts, and key calendars (manager schedules, budget timelines, etc.).
- Manage and maintain office equipment, service contracts, and administrative office upkeep.
- Support facilitation and execution of Resort Leadership Team and Senior Leadership Team meetings.
- Develop meeting agendas, build PowerPoint presentations, and track action items and follow-ups.
- Help ensure alignment and communication across leadership teams.
- Play a key role in workforce management initiatives, including scheduling optimization and labor alignment across departments.
- Support resort-wide goals related to labor tracking, efficiency, and reporting.
- Assist in developing and maintaining reports that help leaders make data-driven staffing decisions.
- Play a key role in supporting SLT strategy development and partnering with RLT to define goals and build lead measures that drive results.
- Act as a Resort Employee Housing Liaison. Manage divisional housing allocations and oversee employee placement into housing.
- Plan, coordinate, and execute Senior Leadership offsite retreats.
- Plan and execute events including town halls, resort wide connections, and community stakeholder gatherings.
- Manage budgets related to the General Manager’s office.
- Oversee purchasing, inventory, and site maintenance coordination.
- Manage leases, lease payments, and vendor/service agreements.
- Administer subscription and membership accounts (e.g., HOA, Chamber, publications).
- Assist with Mountain Money processes.
- Manage licensing requirements for Food & Beverage operations (liquor, operating, sales tax).
- Coordinate records retention and document management practices.
- Demonstrate flexibility, dependability and a positive attitude.
- Demonstrate willingness and ability to support all frontline operations during high volume time periods, as needed.
- Manage and maintain office equipment, scheduled maintenance and associated service contracts. Maintain and secure all specialized office equipment.
- Support resort communication plans, training programs, and management outreach initiatives.
Benefits
- Ski/Mountain Perks! Free passes for employees, employee discounted lift tickets for friends and family AND free ski lessons
- MORE employee discounts on lodging, food, gear, and mountain shuttles
- 401(k) Retirement Plan
- Employee Assistance Program
- Excellent training and professional development
- Referral Program
- Health Insurance; Medical Insurance, Dental Insurance, and Vision Insurance plans (for eligible seasonal employees after working 500 hours)
- Free ski passes for dependents
- Critical Illness and Accident plans
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
