Senior Specialist Accounts Payable

Orange County Public Schools • Orlando, FL

24d • Onsite

About The Position

This role ensures the timely and accurate processing of purchasing card transactions and travel management trip postings. It involves performing analysis and account clearings for vendor liabilities, ensuring accurate and timely payment of properly authorized invoices, and managing and resolving invoice errors and exception processing. The position also works to resolve vendor issues.

Requirements

• Bachelor’s degree from an accredited institution; or any equivalent combination of related education, training and/or experience that provides the required knowledge, skills and abilities to perform the essential job functions.
• Two (2) years of Accounts Payable experience.
• Demonstrated knowledge of accounts payable operations in a medium to large private or governmental environment; understanding of hardware and software applications; knowledge of accounts payable technologies; sound problem-solving skills when interface issues arise; the ability to interact well with customers and vendors and the ability to demonstrate sound teaching and communication skills.

Nice To Haves

• Supervisory experience, preferred.
• Experience with large government Enterprise Resource Planning system, SAP preferred.

Responsibilities

• Manage, review and process district invoices, including purchase order and non-purchase order transactions.
• Assume the role and responsibilities of the payment manager for the district’s purchasing card program, when necessary.
• Manage system exports and imports for all purchasing cards and all other invoice postings and ensure accurate and timely payment and error resolution, when necessary.
• Assist in review of purchasing card activity and ensure internal controls are in place and test periodically and perform statement reconciliation for all purchasing card activity.
• Communicate with internal and external customers and make presentations to groups regarding the purchasing card program, travel management, and vendor payables.
• Recommend improvements or revisions to purchasing card policies and procedures.
• Assume the role and perform designated responsibilities as district travel manager.
• Review, analyze, reconcile and post trip expenses.
• Conduct analysis and account reconciliations for vendor liability postings and process correcting entries.
• Analyze, compile and prepare reports as needed to fulfill state and federal requirements (i.e., abandoned property, 1099, etc.).
• Support the Administrator, Accounts Payable in gathering feedback and evaluating the effectiveness of the section as perceived by users of their services.
• Generate reports, analyze detail data to determine relevant statistical information and ensure metrics are gathered and reported.
• Assume the designated responsibilities of the Administrator and other staff in their absence.
• Direct, manage, supervise and evaluate each staff member reporting directly to this position regarding productivity in achieving district goals.
• Attend management meetings and participate in special projects related to purchasing card, invoice management and travel management.
• Perform analysis, testing and prepare documentation for system upgrades and process improvements.
• Keep the Director, Accounts Payable informed of critical issues within the section about which he/she, the superintendent and/or board should be aware.
• Follow the district’s policies and procedures as related to all HRMD guidelines, executive limitations, the district’s instructional initiatives, and the school district’s charter guidelines.
• Follow the district’s policies and procedures as related to fixed assets.
• Develop leadership in subordinates.
• Responsible for keeping up to date on current technology being used by OCPS. With the support of the district, attends training to ensure skill level in various technologies is at the level required to perform in current position.
• Responsible for maintaining timely and accurate information and accountable for the quality of information maintained by those they supervise.
• Responsible for self-development and keeping up to date on current research, trends and best practices relevant to the area of responsibility.
• Perform other duties and responsibilities as assigned by supervisor.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior