Senior Secretary

City of Burbank•Burbank, CA

11h

About The Position

Under general direction, to perform a variety of confidential and complex secretarial and clerical duties for a division manager or full-time elected official; to supervise clerical staff; and to do related work as required.

Requirements

Knowledge of modern office methods, procedures and equipment
Knowledge of English usage, spelling, grammar, and punctuation
Knowledge of basic arithmetic and accounting methods
Knowledge of municipal organization
Knowledge of principles of sound supervision
Ability to organize and maintain record keeping systems
Ability to plan and direct the work of others
Ability to operate a variety of office equipment, including word processor and computer terminal
Ability to work independently and exercise judgment and initiative in performing duties
Ability to communicate effectively, both verbally and in writing
Ability to establish and maintain effective working relationships with supervisors, fellow employees, and the public
Ability to take shorthand/stenotype dictation at a speed of 90 words a minute or transcribe from dictation equipment accurately and quickly
Ability to type accurately from clear copy at a speed of 50 net words per minute
Three years of recent secretarial or cleric work, including one year in a responsible supervisory or specialized capacity
High school graduation or equivalent

Nice To Haves

A valid California Class "C" driver's license or equivalent may be required at time of appointment.

Responsibilities

Performs various clerical duties of a complex nature, including typing, filing, bookkeeping and processing forms
Composes, types, and proofreads a variety of reports, letters, memos, and charts
Researches, compiles and analyzes data for a variety of projects and reports
Takes and transcribes dictation
Takes verbatim and sense minutes of meetings and prepares official minutes
Oversees maintenance of division records and files
Assists the public and responds to program and procedural inquiries
Coordinates and arranges meetings
Operates calculator, word processor and other office equipment
May operate radio equipment
May operate a computer terminal to enter, modify, or retrieve data
Assists in the preparation and administration of the division budget
Supervises, trains and evaluates employees
Implements and assists in developing policies and procedures related to assigned function
May serve as office manager