Senior Secretary (JPA)

the South Dakota State Government•Sioux Falls, SD

2d•Onsite

About The Position

Under the direct supervision of the Health Services Administrator (HSA), the Senior Secretary is responsible for performing clerical functions for the Clinical Services Division of the Department of Corrections. The position will work within the secure perimeter of the institution and may be responsible for handlining sensitive health information for which a high level of professionalism and confidentiality will be required.

Requirements

High school diploma
One year of full-time experience with scheduling, data entry, scanning, and maintenance of protected health information
Excellent interpersonal, multi-tasking and administrative skills
Ability to read and comprehend the English language
Ability to effectively communicate fluently in English both verbally and in writing
Individual must be thorough, detail oriented and have the ability to work independently
Individual must be proficient in HIPAA compliance
Proficient in Microsoft Word and Excel
Basic knowledge of medical terminology
Experience with electronic health records, pdf files, scanners, and computers

Nice To Haves

Experience using policy to release protected health information (PHI) to stake holders with legal requests
Experience with Medical Billing & Coding
Experience with electronic health records
Experience working in a correctional environment

Responsibilities

Safeguard and protect the offender's right to privacy by ensuring that only authorized individuals have access to the medical information and that all releases of information are in compliance with state, federal and HIPAA regulations
Manage requests utilizing a wide variety of applications for medical record information from offenders, third party payers and others
Process requests in a timely and efficient manner within established timeline standards, maintaining quality and accuracy
Determine validity of requests for release of confidential health care information
Executes, copies and distributes the release of clinical information from health records
Request clinical information from other agencies
Prepare billing memorandums for medical release services rendered
Explain procedure and legal requirements for release of information to offenders and others including a release of information for continuity of care
Track all released and requested private health information
Schedule medical appointments for offenders as needed
Resolve any scheduling conflicts
Provide general office support as needed