Senior Records Assistant

Nelson Mullins Riley & Scarborough, LLP•Baltimore, MD

22h•Onsite

About The Position

Nelson Mullins, an AM Law 100 firm, is seeking a Senior Records Assistant to join their DC office as part of the Information Governance Department. In this role, the assistant will work closely with attorneys and business professionals across various offices to ensure that information is managed, moved, and protected in strict accordance with firm policies, regulatory requirements, and established Information Governance (IG) best practices. The position encompasses a broad spectrum of records and information governance functions. Key responsibilities include the management of both physical and electronic records according to firm policies, the processing and integration of documents into enterprise systems, and facilitating client data movement across offices as part of Matter Mobility and broader data lifecycle initiatives. The Senior Records Assistant will also be involved in assisting with records retrieval, tracking, audits, and compliance efforts. A significant aspect of the role involves partnering with attorneys and staff to promote and implement IG best practices, as well as actively participating in projects aimed at system, data, and process improvement. Periodic travel to regional offices may be a requirement for this position.

Requirements

Bachelor’s degree or equivalent experience
Ability to manage both physical and electronic records with a high level of accuracy and attention to detail
Willingness to travel and assist with records handling, including lifting and moving boxes as needed
Highly organized
Detail-oriented
Comfortable managing large volumes of information with accuracy and consistency
Strong critical-thinking skills
Strong problem-solving skills
Ability to communicate effectively with all levels of staff
Proactive, solutions-oriented approach to work
Comfortable learning and using technology, including scanning, tracking, and document or records management systems
Interest in Information Governance, data management, or legal operations
Willingness to contribute beyond day-to-day tasks and support broader IG initiatives

Nice To Haves

Experience in a law firm or professional services environment
Familiarity with records or document management systems (such as NetDocuments, FileTrail, or similar platforms)

Responsibilities

Manage physical and electronic records in accordance with firm policies
Process and integrate documents into enterprise systems
Support client data movement across offices as part of Matter Mobility and data lifecycle initiatives
Assist with records retrieval, tracking, audits, and compliance efforts
Partner with attorneys and staff on IG best practices
Participate in system, data, and process improvement projects
Travel periodically to regional offices