Senior Recording Clerk

Dallas County•Adel, IA

13d•Onsite

About The Position

This position is responsible for performing advanced clerical and administrative duties in the County Recorder’s Office, including but not limited to, the examination, recording, indexing, auditing, and maintenance of official public records. This position serves as a senior-level resource regarding the areas of vital records and DNR transactions.

Requirements

High School Diploma or equivalent.
One to three years of related work experience and service.
Knowledge of modern office practices and procedures.
Knowledge of county and departmental policies and procedures.
Knowledge of technology; computers, scanners, and job-related software programs.
Knowledge of legal descriptions and ability to learn how to read and decipher.
Skill in multi-tasking and the ability to prioritize and organize work.
Skill in the provision of customer service.
Skill in the maintenance of files and records.
Skill in oral and written communication.

Responsibilities

Serves as the primary resource for vital records, including birth, marriage, and death records maintained by the office.
Processes applications and issues certified and non-certified copies of vital records to individuals and entities legally authorized to receive them.
Verifies identification, eligibility, and supporting documentation prior to releasing confidential vital records.
Maintains the security, confidentiality, integrity, and physical and electronic preservation of vital records.
Serves as the primary point of contact for questions regarding vital records procedures, eligibility requirements, documentation, fees, amendments, corrections, and record requests.
Reviews documents presented for recording to ensure completeness, accuracy, proper formatting, required information, and compliance with applicable state recording requirements.
Provides courteous and professional assistance to the public, attorneys, abstract/title companies, government agencies, and other customers regarding recording procedures, document requirements, fees, and public records.
Receives, records, indexes, and audits official documents maintained by the Recorder’s Office.
Conducts searches of recorded documents and provides copies, certifications, and other authorized records in accordance with applicable laws and office procedures.
Processes Department of Natural Resources transactions; registers and renews ATVs, snowmobiles, off-road vehicles, and boats; ensures compliance with state regulations; calculates and assesses fees.
Scans paperwork into the DNR system for each transaction.
Receives and scans DD 214’s.
Answers telephone and greets visitors; provides information and assistance.
Prepares outgoing mail.
Maintains confidentiality and security of sensitive records and information.
Performs related duties as assigned.