Senior Purchasing & Warehouse Manager | Full-Time | BOK Center

Oak View Group•Tulsa, OK

1d•Onsite

About The Position

The Senior Purchasing & Warehouse Manager is responsible for the effective management and running of venue distribution/warehouse operations at the BOK Center & Arvest Convention Center. Key responsibilities include inventory, receiving, purchasing, ordering, lay-ins, purchase order tracking, clean-up, transfers, and equipment maintenance. Additionally, the senior purchasing & warehouse manager will be responsible for oversight of all month-end inventory counts, entry, and submittal. The Senior Purchasing & Warehouse Manager must provide a high level of event oversight, technical proficiency, and operational/personnel support to ensure the smooth running of (or preparation for) any assigned event. The Senior Purchasing & Warehouse Manager will actively supervise, coach, counsel, manage, train, and mentor employees in meeting company quality standards and will independently initiate and authorize all employment actions such as hiring, termination, suspension, discipline, promotion, and transfer. The Senior Purchasing & Warehouse Manager will actively and independently manage all aspects of employee relations to ensure a positive, harmonious, compliant, and cooperative work environment. This is a key position for the effective and profitable operation of the business. The employee must maintain excellent attendance and be available to work a variable event-driven schedule, which includes evenings and weekends. Open availability, professional presentation, outstanding interpersonal skills, self-direction, and strong management and independent decision-making skills are required.

Requirements

High school diploma or equivalent.
4-6 years of warehouse/distribution experience with a minimum of 3 years of supervisory/management-level experience.
Ability to communicate with employees, co-workers, volunteers, management staff, and guests in a clear, professional, and courteous manner, which fosters a positive, enthusiastic, and cooperative work environment.
Ability to make sound business/operations decisions (i.e., regarding employee placement, staffing adjustments, and/or respond to technical, product, or equipment challenges during an event) quickly and under pressure.
Proficiency with computer applications: Microsoft Office, POS systems, and timekeeping systems.
Ability to work well in a team-oriented, fast-paced, event-driven environment.
Possess a valid Food Handler's certificate and Alcohol Service Permit if required by state or local government.
Possess thorough working knowledge of all applicable sanitation requirements, food preparation guidelines, alcohol service policies, safety standards, etc. pertaining to OVG and venue concession operations.
Ability to calculate basic math functions (addition, subtraction, multiplication, division, and percentages) as they relate to POS cash/credit transactions, cash reconciliation, and product inventory.

Nice To Haves

Forklift certification is preferred.

Responsibilities

Responsible for product purchasing/ordering, receiving, and distribution control for the venue.
Ensure that established procedures for tracking purchase orders, requisitions, receiving dockets, and perpetual inventories are maintained; report any deviation to the General Manager.
Maintain and manage sanitation and organizational systems of all warehouse storage areas.
Responsible for ensuring that all month-end inventory counts are completed and submitted in time, including following all proper protocol
Ensures that inventory sheet pricing is updated monthly to correct and current pricing
Maintains correct, accurate, and current inventory sheets for distribution to proper departments upon month end
Willing and available to assist with Premium Services or Concessions event operations as directed by the GM or AGM.
Provide direction to part-time warehouse staff to ensure all established lay-ins are completed for each event, in addition to requisitioning during events, post-event breakdown, warehouse returns, equipment storage, sanitation, and maintenance.
Responsible for ensuring that the purchase order system is adhered to for all orders received at each warehouse; verify proper specification, size, quantity, etc. of goods received; manage proper labeling, dating, and stocking of supplies.
Responsible for delivering proper distribution of product and equipment while adhering to the highest standards of sanitation.
Maintains sanitation and organizational systems of all warehouse storage areas.
Responsible for direction of the receiving team to ensure all requisitioning for events, before, during, and post-event breakdown, warehouse returns, equipment storage, sanitation, and maintenance.
Facilitates the ongoing training, development, mentoring, and supervision of the receiving team, in conjunction with other department managers; responsible for completing documentation of team member performance and attendance issues in accordance with company policy and practice and determining appropriate employment action, if necessary.
Oversee and ensure that appropriate stocking levels are met for each event; rotate and maintain integrity of product.
Ensure proper transfer process of product between buildings, including follow-up documentation.
Perform routine maintenance; responsible for concession and utility equipment cleaning and maintenance: portable equipment, burden carriers, carts, floors, refrigeration, and lighting.
Ensure manifested equipment is in location.
Monitors product quality and ensures a high level of guest service.
Evaluate warehouse employee performance.
Maintain employee records, written warnings, reviews, and other related documents.
Conduct a walkthrough of the commissary, warehouse, and storage areas after the completion of the day to ensure all areas are clean.
Manage daily operation as either opening or closing manager on duty.
Oversees and ensures all appropriate stocking levels are met; rotates and maintains integrity of product.
Ensures proper transfer process of product, including follow-up documentation.
Ensures the H.A.C.C.P. program is being adhered to.
Works with venue managers to ensure proper stock levels are maintained.
Conducts a walkthrough of storage areas after the completion of the day to ensure all areas are clean.
Assist Finance with daily/weekly/monthly sales and AR/AP when needed.
Maintain a thorough working knowledge of all existing concession locations: geographical location, equipment, evacuation procedures, adjacent employee and guest areas, and facility access.