Senior Purchasing Agent
About The Position
The Senior Purchasing Agent supports the purchasing and construction departments in delivering quality homes on time and within budget. The role ensures contractors and vendors are approved and contracted to build homes at competitive prices, according to predetermined schedules and company expectations. The agent maintains accurate, up-to-date information in Newstar, attends quarterly training for field personnel and award meetings, and performs related administrative and clerical duties as assigned. The work environment is representative of an office/field setting, with noise levels usually ranging from quiet to moderate. Reasonable accommodations may be made to enable employees with disabilities to perform the essential functions of the job.
Requirements
- A bachelor's degree in Construction Management, Building Sciences, or a related discipline, or 4+ years of experience.
- 4+ years of residential homebuilding purchasing or operations experience.
- Experience recruiting and negotiating with a large trade base, and interpreting and enforcing scopes of work.
- Proven experience with a large production builder, specifically involving complex option offerings.
- Skilled user of Microsoft Excel.
- Proven experience with floorplan development and design.
- Strong interpersonal skills and ability to adapt to changing priorities or projects.
Nice To Haves
- Knowledge of construction estimating or purchase-order-driven software such as Newstar, Sage, Buildsoft, or FAST is highly beneficial.
Responsibilities
- Set up new vendors and trade packages.
- Maintain three competitive bids for each homebuilding task and upload them into Newstar.
- Send DocuSign pricing agreements to trade partners and file them in the database.
- Assist the Purchasing Manager in recruiting new vendors and trade partners.
- Maintain accurate bids and updated costs each month.
- Ensure contracts are complete and accurate before new community starts.
- Assist with architectural and structural plan updates from the field.
- Create and revise purchase orders in construction software for new starts and changes.
- Analyze purchase orders on job start reports and revise them when necessary.
- Assist with setup of new plans, options, communities, takeoffs, and colors.
- Maintain rebate-tracking systems.
- Review and price lot-specific changes and coordinate them with construction, trades, and sales.
- Maintain the vendor contact list.
- Assist with creating and maintaining specification documents.
- Attend quarterly training for field personnel and award meetings.
- Perform related administrative and clerical duties as assigned.
- Follow job-related instructions and perform other job-related functions requested by a supervisor or manager.
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What This Job Offers
Job Type
Full-time
Career Level
Senior
