Senior Proposal Specialist

Cohere Health

9d•$90,000 - $105,000•Remote

About The Position

Cohere Health is seeking a highly organized, detail-oriented, and resourceful Senior Proposal Specialist to join its Growth team. Reporting to the Sr. Director, Sales Operations, this role manages the end-to-end response process for Requests for Proposals (RFPs), Requests for Information (RFIs), customer-facing questionnaires, and assessments that support new business and client retention. The specialist works with Sales, Solutions, Product, Clinical, Legal, Information Security, Compliance, and other subject-matter experts to create accurate, compelling, and compliant responses that meet customer requirements and deadlines. This hands-on role combines project management, written communication, and cross-functional coordination. The specialist uses approved proposal content, internal resources, and AI-enabled tools to develop high-quality first drafts efficiently. The role also coordinates information security assessments, compliance questionnaires, vendor assessments, and customer due diligence requests, while helping make response processes organized, scalable, and continuously improving. The position is fully remote with about 5% travel. It is not eligible for hire in Alaska, California, Colorado, Hawaii, New York, or Washington. The annual salary range is $90,000 to $105,000, with pay decisions based on qualifications, experience, skills, and internal alignment. The benefits package includes health insurance, a 401(k), and a bonus.

Requirements

At least 4 years of experience in proposal management, project management, sales operations, or a related role involving complex, deadline-driven deliverables.
Experience supporting large, complex RFPs in healthcare, health technology, or enterprise SaaS.
Exceptional organizational skills and attention to detail, with the ability to track deadlines, manage competing priorities, and follow through on outstanding deliverables.
Experience coordinating cross-functional contributors and managing multiple projects or requests simultaneously.
Strong written communication and editing skills, including the ability to synthesize information from multiple sources into clear, accurate, well-organized responses.
Demonstrated ability to use existing documentation, content libraries, prior responses, or other source materials to develop and tailor first drafts.
Strong stakeholder management skills, including the ability to clarify requirements, obtain input, drive accountability, and escalate risks when needed.
Sound judgment and critical-thinking skills, including recognizing gaps, inconsistencies, and information requiring subject-matter expert validation.
Ability to learn technical and business concepts quickly and coordinate effectively with technical and non-technical contributors.
Proactive, self-directed working style, with the ability to manage work independently while collaborating across a matrixed organization.
Comfort working in a fast-paced, evolving environment and adapting to changing priorities and processes.
Technology proficiency with Responsive (RFPIO) response management software, Google Suite, and Microsoft Office.

Nice To Haves

Experience maintaining a centralized proposal content library, knowledge repository, or reusable response database.
Familiarity with information security, privacy, compliance, or technical due diligence processes.
Experience using AI tools to research source material, develop first drafts, improve content reuse, or streamline response workflows.
Experience with tools such as Slack, Salesforce, Adobe, and Monday.com.

Responsibilities

Manage RFPs, RFIs, and other customer-facing proposal requests from intake and kickoff through coordination, review, approval, and submission.
Partner with Sales and Solutions to understand customer requirements, evaluation criteria, submission instructions, timelines, and response objectives.
Develop project plans, workback schedules, milestones, and contributor ownership to ensure accurate, timely responses.
Coordinate cross-functional contributors and subject-matter experts by setting deadlines, facilitating working sessions, following up on outstanding items, and communicating status and risks.
Assemble, format, review, and quality-check responses for accuracy, completeness, consistency, readability, and compliance with customer instructions.
Manage review cycles, consolidate feedback, obtain required approvals, and coordinate final submission.
Use approved proposal content, prior responses, product documentation, and trusted internal resources to develop first drafts.
Interpret customer questions, identify relevant existing content, and tailor responses to the question, customer, and context.
Use approved AI tools and productivity solutions to discover and organize content, draft responses, and improve efficiency, while validating outputs against authoritative sources.
Identify missing information, content gaps, conflicting answers, and outdated material; work with subject-matter experts and content owners to address them.
Project-manage information security assessments, compliance questionnaires, vendor assessments, and other customer due diligence requests from intake through completion.
Coordinate security and compliance requests by tracking requirements, assigning questions to owners, consolidating responses, and managing deadlines.
Track active requests, deadlines, submissions, and response history to provide visibility into workload, status, and upcoming deliverables.
Identify improvements to response workflows, project tracking, templates, content reuse, and quality-control practices.
Build productive working relationships across Sales, Solutions, Marketing, Product, Clinical, Legal, Information Security, Compliance, and other teams.