Senior Proposal Specialist

Wharton Smith•Sanford, FL

11d•Onsite

About The Position

Wharton-Smith Construction Group is hiring a Senior Proposal Specialist for its corporate headquarters in Sanford, Florida. The role supports pursuits for commercial construction and water treatment plant construction projects and leads proposal preparation from start to finish, including writing, production, and distribution of competitive proposals and presentations. The position also manages and supports special projects and contributes to sales and marketing initiatives in a demanding, fast-paced environment. Reporting to the Director of Proposal & Pursuit Strategy, the Senior Proposal Specialist coordinates proposal materials and deadlines, ensures client requests for proposals are fully addressed, and follows projects through their lifecycle. The role also involves coordinating and supervising proposal work as needed, maintaining project information, attending project milestones and client selection forums, and handling award submissions and general marketing and communications tasks. Some travel and overtime may be required.

Requirements

At least 5 years of directly related experience in the management and development of proposals.
Bachelor’s degree in English, Marketing, Communications, Business Administration, or a related field from an accredited institution.
Experience leading large proposal or bid efforts valued at $40 million or more, and leading and developing multidisciplinary teams.
Experience leading proposal efforts for cooperative agreements, joint ventures, and contracts.
Excellent written and oral communication skills and ability to interact with people at all technical levels.
Strong interpersonal skills, including the ability to advocate, negotiate, listen, and collaborate with varied individuals and groups.
Ability to write, proofread, and edit proposal and presentation content.
Ability to work independently and in a complex team environment, manage multiple tasks, and perform under pressure with multiple deadlines and shifting priorities.
Ability to work in a fast-paced, highly entrepreneurial environment and take ownership of wide-ranging responsibilities.
Ability to travel up to 25%.
Must be able to work for a U.S. employer.
Fluency in English.
Ability to work Monday through Friday, 8 a.m. to 5 p.m., and overtime as needed.
Strong attention to detail, including proofreading, grammar, and document formatting.
High proficiency in Microsoft Word, Excel, Outlook, PowerPoint, and other applicable tools.
Proficiency in Adobe Creative Suite, particularly Adobe InDesign.
Ability to maintain effective working relationships with teammates, clients, and vendors.

Nice To Haves

Construction industry experience is highly desired.
Five or more years of experience creating, writing, and editing proposals for a construction, engineering, or design firm.
Graphic design experience.

Responsibilities

Coordinate compilation and tracking of proposal materials and deadlines, ensuring client requests for proposals are fully met and following projects through their complete lifecycle.
Assemble proposal documents in various software formats and work with others on proposal, presentation, and marketing documents.
Write and edit project summaries, project personnel resumes, and other supporting information.
Ensure proposal materials meet bid or potential-client requirements and comply with corporate branding rules and best practices.
Proofread, edit, and standardize proposal text for grammar, spelling, comprehension, and style.
Assist in updating and maintaining the project library at proposal, build, and post-construction stages.
Attend project milestone events for assigned projects.
Attend and present at client selection forums.
Produce and submit award submissions.
Supervise the work product of Proposal Coordinators and Proposal Assistants as needed.
Perform general marketing and communications tasks as assigned.
Prepare and coach teams to deliver formal interviews and presentations.