Senior Proposal Specialist

Wharton-Smith • Sanford, FL

12d • Onsite

About The Position

Wharton-Smith Construction Group is seeking a Senior Proposal Specialist with at least five years of proposal-writing experience; construction industry experience is preferred. Based at the company’s corporate headquarters in Sanford, Florida, the specialist will work on pursuits involving commercial construction and water treatment plant construction. Reporting to the Director of Proposal & Pursuit Strategy, the specialist will lead proposal preparation from start to finish, including writing, production, and distribution of competitive marketing proposals and presentations. The role also manages and supports special projects and contributes to sales and marketing initiatives in a fast-paced environment.

The position involves coordinating proposal materials and deadlines, preparing and editing proposal content, supporting proposal teams, maintaining project information, and participating in project milestones and client selection forums. Some travel and overtime may be required. The stated schedule is Monday through Friday, 8 a.m. to 5 p.m., with overtime as needed; travel may be up to 25%.

Requirements

• Bachelor’s degree in English, Marketing, Communications, Business Administration, or a related field from an accredited institution.
• At least five years of directly related experience in proposal management and development.
• Experience leading large proposal or bid efforts valued at $40 million or more, and leading and developing multidisciplinary teams.
• Experience leading proposal efforts for cooperative agreements, joint ventures, and contracts.
• Excellent written and oral communication skills, including the ability to interact with people at all technical levels.
• Strong interpersonal skills, including the ability to advocate, negotiate, listen, and collaborate with varied individuals and groups.
• Ability to write, proofread, and edit proposal and presentation content.
• Experience preparing and coaching teams to deliver formal interviews and presentations.
• Ability to work independently and in a complex team environment, and to manage multiple tasks.
• Comfort working in a fast-paced, highly entrepreneurial environment.
• Ability to travel up to 25%.
• Must be able to work for a U.S. employer.
• Fluency in English.
• Strong organizational and prioritization skills; ability to perform under pressure amid multiple deadlines and shifting priorities.
• Proven ability to work on a team to accomplish goals and maintain effective working relationships with teammates, clients, and vendors.
• Strong work ethic and willingness to take ownership of wide-ranging responsibilities.
• Ability to work Monday through Friday from 8 a.m. to 5 p.m. and overtime as needed.
• Attention to detail, including proofreading, grammar, and document formatting.
• High proficiency in Microsoft Word, Excel, Outlook, PowerPoint, and other applicable tools.
• Proficiency in Adobe Creative Suite, particularly Adobe InDesign.

Nice To Haves

• Construction industry experience is highly desired.
• Five or more years of experience creating, writing, and editing proposals for a construction, engineering, or design firm.
• Graphic design experience is a plus.
• Advanced knowledge and experience in proposal, qualifications, and capture management.
• Advanced knowledge and experience in the engineering, architectural, construction, or manufacturing industry.

Responsibilities

• Coordinate the compilation and tracking of proposal materials against deadlines, ensure client requests for proposals are fully addressed, and follow projects through their complete lifecycle.
• Assemble proposal documents in various software formats and collaborate with others on proposals, presentations, and marketing documents.
• Write and edit project summaries, personnel resumes, and other supporting information.
• Ensure proposal materials meet bid or potential-client requirements and follow corporate branding rules and best practices.
• Proofread, edit, and standardize proposal text for grammar, spelling, comprehension, and style.
• Assist with updating and maintaining the project library at proposal, build, and post-construction stages.
• Attend project milestone events for assigned projects.
• Attend and present at client selection forums.
• Produce and submit award submissions.
• Supervise the work product of Proposal Coordinators and Proposal Assistants as needed.
• Perform general marketing and communication tasks as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior