Senior Proposal Specialist
About The Position
Kokolakis is seeking an experienced, highly organized, and strategic Senior Proposal Coordinator to join our growing marketing team! In this role, you will lead the development and execution of high-profile Statements of Qualifications (SOQs), Invitations to Bid (ITBs), Requests for Qualifications (RFQs), and Requests for Proposals (RFPs) that support the company’s continued growth. The Senior Proposal Coordinator serves as a key partner to executive leadership, business development, operations, and project teams by managing complex pursuits from inception through submission. This position requires exceptional writing, editing, project management, and communication skills, along with the ability to develop winning strategies, mentor team members, and ensure the highest quality deliverables in a fast-paced, deadline-driven environment.
Requirements
- Bachelor’s degree in marketing, communications, public relations, or related field, and/or equivalent experience
- Minimum of 5-7 years of proposal coordination, marketing, or business development experience, preferably within the Architecture, Engineering, and Construction (A/E/C) industry
- Demonstrated experience leading complex proposals and managing multiple concurrent pursuits
- Exceptional writing, editing, proofreading, and communication skills
- Strong project management and organizational abilities with the capacity to meet tight deadlines
- Ability to translate technical information into relatable marketing content
- Competence in the use of AI tools to increase efficiency and accuracy
- Advanced proficiency in Microsoft Office Suite, including PowerPoint and Word
- Advanced proficiency in Adobe Creative Suite, particularly InDesign with strong visual communication instincts
Nice To Haves
- Certified Professional Services Marketer (CPSM) designation is a plus
Responsibilities
- Lead the planning, development, and submission of complex SOQs, ITBs, RFQs, RFPs, presentations, and interview materials
- Develop proposal strategies, themes, and messaging that align with client objectives and company strengths
- Manage the entire proposal lifecycle, including scheduling, content development, reviews, production, and submission
- Coordinate and facilitate pursuit planning meetings with executives, project managers, estimators, and business development staff
- Write, edit, and proofread proposal content to ensure accuracy, consistency, compliance, and adherence to brand standards
- Design and oversee the development of graphics, layouts, infographics, and visual content to enhance proposal quality
- Review solicitation requirements and develop compliance matrices, schedules and outlines to ensure all submission requirements are met
- Maintain and continuously improve proposal templates, resumes, project descriptions, references, licenses, certifications, and other marketing collateral
- Mentor and provide guidance to Proposal Coordinators and other marketing team members
- Assist with interview preparation, including presentation development, rehearsal coordination, and leave-behind materials
- Attend pre-proposal conferences, networking events, industry functions, and client meetings as needed
- Identify opportunities to improve proposal processes, tools, and efficiencies
- Assist with other business development/marketing functions, as necessary
Benefits
- Employee-owned company (ESOP) where employees directly benefit from long-term success
- 100% employer-paid medical, dental, and vision coverage for employees
- Competitive salary
- 401(k) with company match
- Generous paid time off, including 3 weeks PTO, holidays, volunteer time off, and Summer Fridays
- Paid parental leave to support growing families
- Investment in your growth with paid CPE, licenses, and tuition reimbursement
- Cell phone allowance
- Mileage reimbursement
- Wellness program reimbursement
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What This Job Offers
Job Type
Full-time
Career Level
Senior
