Senior Proposal Manager

Flatiron Construction Corp•Concord, CA

16d•$135,000 - $150,000

About The Position

The Senior Proposal Manager leads proposal efforts for multiple project pursuits, managing the collection, preparation, organization, and submission of bid materials. The role works with internal clients, proposal teams, estimators, engineers, subject matter experts, joint venture partners, and subcontractors to develop compliant, polished proposals that meet Owner requirements and deadlines. The position supports pursuit strategy, leads proposal strategy sessions and workshops, develops proposal schedules and work plans, and coordinates compliance matrices and task assignments. It reviews and edits content for consistency, accuracy, grammar, spelling, comprehension, and style, and manages proposal layout and design to produce marketing-quality documents. The Senior Proposal Manager also trains and mentors proposal staff, supports divisional proposal processes, and oversees division award efforts. Travel of 50–60% of the year is required for pursuit meetings and Company proposal support.

Requirements

Bachelor’s degree in English, Marketing, Communications, or a related field.
At least 8 years of project pursuit experience in the construction or engineering industry.
Previous people-management experience coordinating proposal teams or efforts.
Ability to manage a larger bid proposal or multiple proposals simultaneously in a fast-paced, high-pressure environment.
Ability to travel 50–60% of the year for pursuit meetings and Company proposal support.
Ability to coach, guide, and mentor direct reports and identify talent-growth opportunities.
Time-management and delegation skills to complete tasks under tight deadlines while meeting Owner and Company pursuit requirements.
Ability to write and edit project summaries, project personnel resumes, and supporting information.
Excellent communication and organizational skills and attention to detail.
Strong time-management and task-prioritization skills to ensure timely bid submissions.
Advanced knowledge of Adobe Acrobat Professional, Photoshop, InDesign, and Deltek Vision.
Maintains registration in relevant organizations or associations, such as the Road Builders Association.
Ability to identify process gaps and recommend reasonable, streamlined business approaches.

Nice To Haves

At least 5 years of experience as a Proposal Manager.

Responsibilities

Oversee collection and creation of one or more project proposals, ensuring all required pursuit items are included before bid deadlines.
Coordinate and track forms, information, and data required for each pursuit, ensuring Owner requests are completed on time.
Meet with internal clients to support pursuit strategy, including business development and pre-construction.
Support Division Proposal leadership with qualifications and information needed by other divisions.
Develop and manage proposal schedules within pursuit and submission deadlines.
Lead proposal strategy sessions and related proposal workshops.
Coordinate and create compliance matrices assigning proposal tasks to supporting team members.
Develop and implement Proposal Work Plans that address Owner RFP requirements and evaluation criteria.
Assemble proposal documents in various software formats and verify that proposal criteria are included before submission.
Review, edit, proofread, and standardize proposal content for consistency, grammar, spelling, comprehension, and style.
Manage proposal layout, design, and document presentation to deliver a marketing-quality product.
Support proposal assignments as directed by the Division Proposal Lead and assist across divisions as appropriate.
Coordinate and track surety, bonding, and required signature documents with the pursuit Lead Estimator.
Coordinate with joint venture partners and subcontractors to obtain proposal information, narratives, forms, and other Owner-requested documents.
Train and mentor proposal team staff and support the Department Manual, Style Guide, and internal divisional forms processes.
Oversee Division Award Efforts.
Compile technical writing and supporting documentation based on interviews, summaries, and examples from estimators, engineers, and subject matter experts.
Coach, guide, and mentor direct reports; identify talent-growth opportunities and assign developmental work.
Write and edit project summaries, personnel resumes, and other supporting information.
Identify process gaps and recommend reasonable, streamlined approaches for the business.