Senior Proposal Manager

Flatiron Construction Corp•Austin, TX

16d•$120,000 - $140,000

About The Position

The Senior Proposal Manager leads proposal efforts for multiple project pursuits, managing the collection, creation, organization, and assembly of bid documents to ensure complete and timely submissions. The role supports pursuit strategy and coordinates with internal clients, division proposal leadership, estimators, engineers, subject matter experts, joint venture partners, and subcontractors. It also develops proposal schedules and work plans, leads strategy sessions and workshops, and coordinates task assignments and compliance requirements. The Senior Proposal Manager reviews and edits content, oversees proposal design and document quality, mentors proposal staff, and supports division award efforts.

Requirements

Bachelor’s degree in English, Marketing, Communications, or a related field.
At least 8 years of project pursuit experience in the construction or engineering industry.
Previous people-management experience coordinating proposal teams or efforts.
Ability to manage a large bid proposal or multiple proposals simultaneously in a fast-paced, high-pressure environment.
Ability to travel 50–60% of the year for pursuit meetings and company proposal support.
Ability to coach, guide, and mentor direct reports, identify talent growth opportunities, and assign work to develop the internal team.
Time management and delegation skills to complete tasks under tight deadlines while adhering to Owner and company pursuit requirements and timeframes.
Excellent communication and organizational skills and attention to detail.
Strong time management and task-prioritization skills to ensure timely project-bid submissions.
Advanced knowledge of Adobe Acrobat Professional, Photoshop, InDesign, and Deltek Vision.
Maintains registration in relevant organizations or associations, such as the Road Builders Association.

Nice To Haves

At least 5 years’ experience as a Proposal Manager is preferred.

Responsibilities

Oversee the collection and creation of project proposals and confirm all required pursuit-request items are included before bid deadlines.
Coordinate and track forms, information, and data required for each pursuit, ensuring completion of Owner requests by their deadlines.
Meet with internal clients to support pursuit strategy, including business development and pre-construction.
Support Division Proposal leadership with qualifications and information needed by other divisions.
Develop and manage proposal schedules to meet pursuit and submission deadlines.
Lead proposal strategy sessions and proposal workshops.
Create and coordinate compliance matrices assigning tasks to proposal team members for technical proposal documentation and development.
Develop and implement Proposal Work Plans that address the Owner’s RFP requirements and evaluation criteria.
Assemble proposal documents in various software formats and verify that proposal criteria are included before submission.
Review, edit, proofread, and standardize proposal content for a consistent voice, grammar, spelling, comprehension, and style.
Manage proposal layout, design, and document presentation to produce marketing-quality submissions.
Support assignments from the Division Proposal Lead and provide cross-divisional support as appropriate.
Coordinate and track surety, bonding, and required signature documents with the pursuit Lead Estimator.
Coordinate with joint venture partners and subcontractors to obtain proposal information, narratives, forms, and other documents required by the Owner’s RFP.
Train and mentor proposal team staff and support the Department Manual, Style Guide, and internal divisional forms processes.
Oversee Division Award Efforts.
Compile technical writing and supporting documentation using interviews, summary points, and examples from estimators, engineers, and subject matter experts.
Write and edit project summaries, personnel resumes, and other supporting information.
Identify process gaps and recommend reasonable, streamlined approaches for the business.