Senior Proposal Manager

Flatiron Construction Corp•San Diego, CA

1d•$135,000 - $150,000

About The Position

The Senior Proposal Manager leads proposal efforts for multiple project pursuits, overseeing the collection, creation, organization, and assembly of proposal materials to ensure complete, compliant, high-quality submissions by bid deadlines. The role works with business development, pre-construction, estimators, engineers, subject matter experts, divisional proposal leaders, joint venture partners, and subcontractors to develop and submit competitive proposals. The position develops pursuit schedules and work plans, leads strategy sessions and workshops, coordinates compliance matrices and proposal-team assignments, and reviews and edits content for consistency, accuracy, grammar, and style. It also manages proposal layout and design, coordinates surety, bonding, and signature materials, supports division award efforts, and trains and mentors proposal staff. Travel of 50–60% of the year is required for pursuit meetings and company proposal support.

Requirements

Bachelor’s degree in English, Marketing, Communications, or a related field.
At least 8 years of project-pursuit experience in the construction or engineering industry.
Previous people-management experience coordinating proposal teams or efforts.
Ability to manage a larger bid proposal or multiple proposals simultaneously in a fast-paced, high-pressure environment.
Ability to travel 50–60% of the year for pursuit meetings and company proposal support.
Ability to coach, guide, and mentor direct reports, identify talent-growth opportunities, and assign work to develop the internal team.
Proven time-management and delegation skills to meet tight deadlines while adhering to Owner and Company pursuit requirements and timeframes.
Ability to write and edit project summaries, personnel resumes, and other supporting information.
Excellent communication and organizational skills, with attention to detail.
Strong time-management and task-prioritization skills to ensure timely project-bid submissions.
Advanced knowledge of Adobe Acrobat Professional, Photoshop, InDesign, and Deltek Vision.
Maintain registration in relevant organizations or associations, such as the Road Builders Association.
Ability to identify process gaps and recommend reasonable, streamlined approaches.

Nice To Haves

At least 5 years of experience as a Proposal Manager.

Responsibilities

Oversee collection and creation of one or more project proposals, ensuring required pursuit items are included before bid-submittal deadlines.
Coordinate and track forms, information, and data required for each pursuit, ensuring completion of Owner requests by deadlines.
Meet with internal clients to support pursuit strategy, including business development and pre-construction.
Support Division Proposal leadership with qualifications and information needed by other divisions.
Develop and manage proposal schedules within pursuit and submittal deadlines.
Lead proposal strategy sessions and related proposal workshops.
Create compliance matrices assigning tasks to supporting proposal-team members for technical documentation and development.
Develop and implement Proposal Work Plans that address Owner RFP requirements and evaluation criteria before submission deadlines.
Assemble proposal documents in various software formats and ensure proposal criteria are included before submission.
Review and edit proposal content to support a one-voice methodology; proofread, edit, and standardize text for grammar, spelling, comprehension, and style.
Manage proposal layout, design, and document presentation to produce marketing-quality materials.
Support proposal assignments as directed by the Division Proposal Lead and provide cross-divisional support when appropriate.
Coordinate and track surety, bonding, and required signature documents with the pursuit Lead Estimator.
Coordinate with joint venture partners and subcontractors to obtain proposal information, narratives, forms, and other Owner-requested documents.
Train and mentor proposal-team staff and support Department Manual, Style Guide, and internal divisional forms processes.
Oversee Division Award Efforts.
Compile technical writing and supporting documentation from interviews, summary points, and examples supplied by estimators, engineers, and subject matter experts.
Coach, guide, and mentor direct reports, identify talent-growth opportunities, and assign developmental work.
Identify process gaps and recommend reasonable, streamlined approaches to serve the business.
Write and edit project summaries, project personnel resumes, and other supporting information.