Senior Proposal Coordinator (Full-Time)
About The Position
MBP is a leading, multi-disciplined construction consulting firm headquartered in Vienna, Virginia. As a member of the MBP marketing team, you will play a key role in working with team members across all areas of the firm to lead proposal efforts, develop pursuit strategies, and create targeted deliverables and presentations that highlight MBP's capabilities and unique value. This Senior Proposal Coordinator role is designed for an experienced proposal professional ready to take the next step in their AEC marketing career by leading complex pursuits, guiding proposal strategy, and serving as a trusted resource to business development, technical teams, and fellow marketing team members. In this role, extensive AEC proposal experience is required. We offer exceptional benefits, clear career growth, professional development, and the chance to join a fun, talented marketing team that truly values collaboration and creativity.
Requirements
- Prior experience leading proposals for government and private-sector clients; extensive experience in the AEC industry required
- Strong experience with Federal SF 330, state, and municipal submissions
- Proficient with Adobe InDesign, Microsoft Office, and experience with Deltek Vantagepoint (or similar CRM) and OpenAsset
- Proven success managing multiple deadlines, competing priorities, and complex pursuits
- Minimum of 5 years of AEC proposal experience required
- Bachelor’s degree in marketing, communications, business, English, or related field, or equivalent experience
- Exceptional writing, editing, and verbal communication skills
- Strong organization, time management, and detail orientation
- Ability to interpret complex RFPs and develop compliance structures and pursuit strategies
- Proficiency with Adobe InDesign, Acrobat, and Microsoft Office
- Experience working in SharePoint and OneDrive environments
- Ability to collaborate, influence, and build relationships across teams and offices
Responsibilities
- Leading proposals, capabilities packages, and shortlist interview materials from kickoff to delivery
- Reviewing RFPs and developing compliance matrices, schedules, and quality control plans
- Partnering with technical staff and business development teams to develop pursuit strategies, win themes, and messaging that align with client goals
- Writing, editing, and tailoring resumes, project descriptions, firm narratives, executive summaries, and other proposal content
- Coordinating with teaming partners and subconsultants on complex pursuits
- Leading go/no-go, kickoff, pink/red team reviews, and proposal debriefs
- Maintaining accurate data in Deltek Vantagepoint and supporting the development of marketing content and updates
- Ensuring win themes and messaging are consistent throughout proposals and presentations
- Using Kantiv AI (formerly Joist AI) and OpenAsset to support content development, organization, and compliance tracking
- Monitoring opportunity websites and routing strategic opportunities to business development and pursuit leaders
- Helping implement standards for proposal quality, compliance, and alignment with MBP's brand and style guidelines
- Mentoring proposal coordinators and sharing best practices across the marketing team
- Assisting with print production, assembly, and delivery when required
Benefits
- 100% employer-paid medical, dental, vision, life, and disability insurance for employees
- 401(k) profit-sharing plan with company match
- Competitive pay with semi-annual bonus opportunities
- Generous paid time off
- Tuition assistance
- Student loan repayment
- Annual gym reimbursement
- Paid volunteer time
- Pet insurance
- Wellness initiatives
- Mental health resources
- Robust training and development programs
- Professional certifications and continuing education coverage
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What This Job Offers
Job Type
Full-time
Career Level
Senior
