Proposal Coordinator

Conduent•Germantown, MD

2d•$74,000 - $97,000•Hybrid

About The Position

It’s an exciting time to be part of Conduent, building upon our momentum and success. Our Proposal Development Center’s mission is to create best-in-class, compelling proposals that convert to wins. In our production coordinator group, we primarily work on bids for government healthcare, state and local agencies, and transportation. We are seeking a candidate who has experience and/or is looking for a career change to thrive in a production environment. This is an ideal opportunity for someone who wants to be an important part of a dynamic group that collaborates well with each other and our internal teams and is known for service excellence. If you are passionate about production, very detail-oriented, get an adrenaline rush from meeting deadlines and want to be a part of an important part of a winning sales organization, this is the perfect place for you.

Requirements

Advanced knowledge of MS Office applications, specifically MS Word and MS Excel.
Strong attention to detail and ability to prioritize are required.
Sense of urgency, thrives in a deadline-driven environment.
Ability to read and follow specific instructions producing documents with minimal errors and the highest level of precision is critical for multi-million-dollar proposal responses.
Strong organizational and communication skills (written and verbal) are essential.
Must be able to multitask.
Proofreading skills, keen attention to detail, and ability to handle stressful situations are a must while collaborating well with others and being willing to take on additional responsibilities as needed to get to the best outcome for the team, department, and organization to include: Schedule and outline reviews, Meeting organization and collaboration, Collaboration with writers, graphics, and proposal leadership.
Willingness to work extended hours and assist other production staff in meeting deadlines as a team player.
Very dependable and exceptional customer service skills.
Able to life and move items up to 40 pounds.
Bachelor’s degree or 2 years of experience in document production and control, or the equivalent in experience.
Candidate must live a commutable distance from Germantown, MD.

Nice To Haves

Knowledge of MS Project and MS SharePoint is a plus.
Basic familiarity with graphics programs desirable but not necessary.

Responsibilities

Manages all aspects of the production and formatting of government proposal response documentation, ranging from a few pages to multi-thousand.
Uses advanced MS Word features, creates solicitation-specific templates, and formats all response documents as a Desktop Publisher.
Reviews and documents all production-related requirements within the RFP and serves as the production central point of contact for the entire proposal team.
Responsible for the publication schedule and establishing production deadlines in tandem with Proposal Management.
Maintains and customizes proposal tools and templates.
Proactively participates in meetings and conference calls to gather/communicate information concerning document layout and production process and represent the Production function.
Controls and tracks text and graphics using correct processes, ensuring version control in tandem with the Graphic Designers.
Prepares documents/proposals for review/final submission (formatting in MS Word, Excel and PDF).
Communicates with vendors to secure supplies and assure on-time completion of document reproduction.
Prepares the proposal for book check and assists with the process.
Packages the proposal for shipment, and tracks delivery if sent by carrier.
May be required to take on additional responsibilities for smaller proposals or presentations (e.g., gather baseline documents, complete forms).
This is work-from-home position with a one-day-a-week in office requirement. If the Production Coordinator has a scheduled production office time will be required to support that effort.
Other duties as assigned.