Senior Proposal Coordinator

Shimmick•Irvine, CA

2d•Remote

About The Position

The Senior Proposal Coordinator is a core member of the pursuit team, responsible for developing clear, credible, and differentiated proposal content that positions Shimmick and Axia to win complex infrastructure work. You will work directly with operations leaders to extract project knowledge and translate it into strong, strategic messaging across proposals, qualifications, and interviews. This role requires ownership, speed, and the ability to operate under pressure. We are not looking for someone to manage documents—we are looking for someone who helps us win. Shimmick Construction and Axia Electric deliver complex infrastructure across water, transportation, energy, and marine markets. Our strength is in self-perform capabilities, technical expertise, and disciplined execution. We are building a proposal team that reflects that same standard. We don’t just submit proposals—we position the company to win.

Requirements

Bachelor’s degree in English, Communications, Marketing, Journalism, Business, or related field, OR equivalent experience.
2–5+ years of proposal coordination experience, preferably in heavy civil / AEC
Strong writing and editing skills with the ability to translate technical content into clear messaging
Experience working with construction teams, engineers, or field operations
Proven ability to manage multiple deadlines without dropping the ball
Proficiency in: Microsoft Word (Advanced)
Proficiency in: Adobe Creative Suite (InDesign; Illustrator and Photoshop)
Experience with Cosential CRM (or similar AEC proposal database systems)

Nice To Haves

High-output, high-accountability mindset—you own your work and deliver on time
Comfortable engaging directly with project executives, PMs, and field leaders
Strong instincts for what makes a project and a team stand out
Detail-oriented but able to move fast
Driven to grow into a Proposal Manager / Pursuit Leader

Responsibilities

Lead development of resumes and project datasheets tailored to specific pursuits
Conduct direct interviews with project teams and SMEs to capture: Construction approach, Technical challenges and solutions, Self-perform advantages, Safety and quality performance
Write and refine: Project experience narratives, Key personnel qualifications, Differentiated content aligned with win strategy
Manage all proposal compliance and administrative requirements (RFP forms, bid packages, online submissions)
Coordinate proposal schedules, assignments, and deliverables
Maintain and continuously improve proposal content libraries within Cosential
Lead formatting and visual execution of proposals using Adobe Creative Suite (InDesign, Illustrator, Photoshop)
Enforce brand, quality, and consistency standards across all submissions
Support pursuit teams in strengthening messaging for interviews and presentations