Proposal Coordinator

GHD • Irvine, CA

2d • Hybrid

About The Position

GHD is seeking a Proposal Coordinator to support proposal efforts throughout the West. This position is a Hybrid position with Three Days in Office at one of our California Offices. In an ever-changing world, it requires creativity and innovation to stay ahead! We’re seeking the curious, those who are stimulated by fresh thinking and a desire to shape our communities in new, positive ways. As part of a truly global team, working on complex and rewarding projects, you'll be at the forefront of driving change. See what the power of commitment can do for you.

Requirements

• Proficient in Microsoft Suite
• Knowledge of Adobe PDF
• Familiar with Adobe Creative Cloud (InDesign)
• Bachelors or Master’s degree.
• Minimum one to three years of experience in writing and editing a plus.
• Strong communication skills both written and oral.
• Strong planning and time management skills.
• Flexible and able to meet challenging deadlines.
• Excellent organizational skills required with ability to multi-task and prioritize.
• Even tempered in fast-paced, high-pressure environment.
• Consistent personal ethics: integrity, dependability, initiative, and quality.

Nice To Haves

• Ability to meet both internal and external deadlines.
• Effective use of PowerPoint to create key proposal graphics (e.g., organization chart, work plan diagram).
• Ability to break down RFP/RFI/RFQ into key components/table of contents.
• Ability to populate Strategic Win Plan based on RFP/RFI/RFQ
• Demonstrate teamwork abilities and a willingness to jump in and help others when needed.
• Accurate application of GHD branding.

Responsibilities

• Assist with assigned aspects of writing and editing corporate documents such as proposals, reports, and communications.
• Assist in the completion of persuasive proposals.
• Create Word templates based on RFP, RFI, and RFQ documents, including detailed breakdowns into key components and table of contents for self-led opportunities, and provide final formatting before delivery upon request.
• Coordinate and participate in proposal kick-off meetings.
• Provide graphics support in preparation of bid packages, statements of qualifications (SOQs), and requests for proposal/information/qualifications (RFQ/RFI/RFQ).
• Collect and reformat CVs as needed.
• Prepare 1-2 page CVs.
• Convert CVs to InDesign for complex proposals.
• Maintain and update proposal-specific CVs.
• Coordinate with the Marketing and Graphic Teams and provide graphics support in preparation of requests for proposal/information/qualifications (RFQ/RFI/RFQ).
• Coordinate proposal formatting, writing, editing, and proof-reading efforts.
• Support legal intake review task.
• Provide assistance for sub proposals, as needed.
• Assist sub proposals, as needed.
• Assist with proposal closeout.
• Track online bid sites using web systems for updates, communications, and win/loss status, adding links to the tracker.
• Interact with members of the North America BD Group as well as project managers, marketing and communications groups, and drafting department.

Benefits

• 401K - Employees are eligible to participate on the first day of the month following 3 months of service
• Paid time off – Our PTO benefit is designed to provide eligible employees with a period of rest and relaxation, sick, and personal time throughout the year. PTO starts at 16 days per year and increases with years of service
• Holiday Pay - Holiday pay is provided for eligible employees. GHD observes 9 holidays per year. Holiday pay will be based on the regular set schedule for the employee
• Wellness Benefit- Regular full-term employees are eligible to participate in the wellness reimbursement program. GHD will reimburse 50% of the cost of the following to maximum of $250.00 reimbursement annually for such items as: Health club membership fees, Home exercise equipment purchases, Bicycles, Race, run & marathon entrance fees, Smoking cessation programs, Weight loss programs (i.e.—Weight Watchers, Jenny Craig), Fitbits and Fitness Tracking devices

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level