Senior Property Transfer Clerk

County of Monterey•Salinas, CA

1d•Onsite

About The Position

The Senior Property Transfer Clerk position for the Assessor, Clerk-Recorder supports the Change of Ownership division by serving as the lead worker for staff responsible for reviewing and processing property ownership documents within the Assessor’s Office. Working under general supervision, the incumbent provides training, assigns and reviews the work of clerical staff, and ensures accurate and timely property transfer determinations. This position is responsible for performing the more complex and technical property transfer analyses, interpreting recorded documents, and resolving ownership discrepancies. Additional duties include coordinating workflow with other sections, developing and recommending procedures, composing correspondence requiring interpretation of property records, and assisting the public, title companies, and legal representatives with inquiries related to property ownership, assessment records, and mapping systems. This classification is distinguished by its lead responsibilities and the higher level of complexity involved in property transfer determinations.

Requirements

Legal terminology pertaining to property transfers
Property description and mapping
Plan, organize, coordinate, supervise and review the work of subordinate staff
Read and understand difficult and complex types of property descriptions and legal documents for processing property transfers
Perform mathematical computations (i.e., subtraction, addition, division, multiplication, fractions, percentages)
Perform difficult clerical work involving independent judgment
Organize facts and information in order to draw logical conclusions
Establish and maintain cooperative relationships with those contacted in the course of work.
Two years of experience in a classification comparable to Property Transfer Clerk in Monterey County.
Possess a valid California Class C driver license at the time of appointment and possess and maintain a satisfactory driving record or provide evidence of suitable transportation which is approved by the appointing authority.
Be available to work a flexible schedule, including evenings, weekends, holidays, and during times of disaster and/or emergency; travel out of County to attend meetings.
Prospective employees for the Assessor-County Clerk/Recorder will be required to submit to a background review which may include a review of information concerning present and/or prior employment, driving record, and record of criminal conviction.
Employment is contingent upon acceptable documentation verifying identity and authorization for employment in the U.S.; a list of acceptable documents is available on the USCIS Form I-9.

Nice To Haves

Proven skills in accurate and efficient customer service
Excellent written and verbal communication skills
Ability to effectively handle competing priorities while ensuring the constituent remains the top priority
Customer-first mindset
Reliability
Ability to perform clerical tasks with consistency and professionalism
Excellent verbal and written communication skills
High degree of integrity and professionalism

Responsibilities

Contacts title companies, taxpayers and attorneys regarding title errors or missing data and reviews and processes information received from them; composes correspondence relating to deeds and assessment records.
Answers requests for information by independently composing correspondence which may require some interpretation of complex property ownership documents and assessment records.
Assists the public by answering questions relating to title of property, standard assessment maps and parcel map systems.
Personally makes and assists in the more difficult and complex transfers of property by analyzing recorded ownership documents.
Trains, assigns and reviews work of subordinate clerical staff processing and reviewing assessment records.
Writes procedures and confers with superiors regarding development and implementation of new procedures.
Reviews and makes recommendations regarding individual work performance of assigned staff; recommends disciplinary action.