Senior Property and Facilities Manager

CalPortland • Las Vegas, NV

1d

About The Position

The Senior Property & Facilities Manager will manage the company’s real estate and facilities for company-owned and leased properties and provide operational execution, vendor oversight, and workspace management across a dedicated portfolio (2 to 3 local commercial properties as well as multiple non-local properties). This role balances daily property maintenance with technical project management, specifically leading small-scale commercial tenant improvement (TI) construction, office suite buildouts, and space-planning renovations. The ideal candidate ensures optimal building performance, contract compliance, and successful construction project delivery on time and within budget, operating with a high degree of autonomy without the requirement of a direct-report team.

Requirements

• 8 to 10 years of direct experience managing commercial properties, corporate facilities, or commercial tenant improvement (TI) construction projects
• Deep understanding of commercial building systems (mechanical, electrical, plumbing), commercial lease structures, and standard contractor bid-leveling practices
• Strong familiarity with building codes, permitting workflows, and commercial construction safety standards
• Must possess a valid Driver’s License and reliable transportation to conduct regular, hands-on travel between the assigned properties, and ability to travel 10-20% for non-local properties
• Proficient in MS Office Suite (Word, Excel, PowerPoint), as well as online tools
• Financial acumen and comfortable with numbers and spreadsheets
• Strong organizational and interpersonal skills; desire to direct contractors, consultants, and be a team player and leader
• Strong verbal and written communication skills; willingness to communicate in person as well as via phone, email, and text
• Problem-solving, troubleshooting, and analytical skills, with a desire to “dig in” and be a helpful resource
• Self-starter who takes initiative and is eager to learn new skills
• Experience with property database software and A.I. tools
• Previous experience working with internal accounting personnel

Nice To Haves

• Active OSHA 10/30 Safety Certification, Certified Property Manager (CPM), or Facility Management Professional (FMP) designation
• Proficiency with commercial property management and maintenance management software, and project tracking applications (e.g., MS Project, Procore, or Excel); mapping and ArcGIS abilities are beneficial skills
• Familiarity/proficiency with SAP or similar accounting systems is a plus

Responsibilities

• Management of tenant matters with third-party tenants, including new tenant set-up, rent tracking, payments, increases, and operating expense recoveries, landlord and tenant required lease and maintenance obligations, and maintaining relationships with tenants.
• Management of company-leased offices and properties, including assisting with negotiations, lease proposals, lease documents, amendments, extensions, tenant improvements, and addressing outstanding lease matters with local operations teams.
• Management of company-owned offices and properties, including collaborating with local operations teams, assisting with resolution of maintenance, regulatory, and tax matters, and coordinating routine property maintenance, preventative repair schedules, and capital improvement projects.
• Vendor Management (contractors, consultants, and other vendors), including setting up new vendors, preparing and processing agreements, administering deliverables, and managing/tracking payments, lien waivers, and other vendor-related documents.
• Property acquisitions, leasing, and sales, including property research and identification, identifying local appraisers and consultants, assisting with proposals, agreements, and required documents, maintenance of version control for transaction documents, critical date tracking, assisting with property evaluation, surveys, water rights, and environmental review, Title and Escrow processes, advising Risk Management, and preparing final documentation.
• Property records administration, including abstracting leases/other agreements and issuing forward-looking monthly reports.
• Primary point of contact to resolve escalated facility emergencies, utility service disruptions, & immediate vendor challenges.
• Manage quality control of agreement tracking system; keep updated with all property modifications.
• Ensure accounting and local operations teams are kept updated on new/revised information to ensure the accuracy of all systems.

Benefits

• Medical, Dental, Vision with low-cost premiums even for family coverage
• Company-paid life/AD&D insurance
• Company-paid short-term disability
• Paid sick/vacation/holiday
• 401k/Company Funded Pension Program (program is dependent upon location and job type)
• Employee Assistance Program (EAP)
• Additional voluntary benefits

What This Job Offers

• Job Type: Full-time
• Career Level: Senior