Senior Project/Task Order Manager

Brown and Caldwell•Walnut Creek, CA

3d•$114,000 - $155,000•Hybrid

About The Position

The Senior Project/Task Order Manager plans, executes, and oversees small to mid-size projects to achieve delivery on time, within budget, and in accordance with quality standards and health and safety requirements. Working with cross-functional teams, the role defines project scope and objectives, allocates resources, develops project plans, monitors progress, manages risks and change, resolves challenges, and communicates with stakeholders. The manager is expected to deliver results independently with minimal supervision, progressively increase revenue responsibility, and bring knowledge of state agencies, policies, and procedures. The role leads day-to-day project operations and supports project team leadership, project delivery requirements, business performance, client service, and sales and marketing engagement. It may also provide mentorship and guidance to less experienced team members and take on additional assignments as needs evolve.

Requirements

Typically at least 5 years of relevant experience successfully managing projects of increasing complexity.
Competency in developing and monitoring project schedules and budgets, and experience with risk management concepts.
Experience collaborating with cross-functional teams.
Proven experience in project planning, risk and change management, and contract management for small to mid-size projects.
Solid knowledge of project management tools and techniques, including project planning, budget management, and risk management.
Strong budget, quality, and change management skills; understanding of quality and change management tools, techniques, and processes.
Understanding of contract management and client service.
Strong business acumen, including understanding financial performance, revenue generation, and how projects contribute to organizational goals.
Proficient communication, client service, and client engagement skills.
Proficient team and staff management skills to build and maintain strong staff relationships.
Bachelor’s degree in project management, engineering, or business administration, or equivalent relevant experience.
Professional Engineer (PE) license or equivalent local-state licensing, or ability to obtain it through reciprocity within 6 months.
Valid driver’s license and good driving record.
Proficiency with MS Word, MS Teams, MS Excel, MS PowerPoint, and Outlook.
Proficiency in schedule development and management using MS Project scheduling tools and software.

Nice To Haves

Typically at least 10 years of relevant experience successfully managing projects of increasing complexity.
Project Management Professional (PMP) certification from the Project Management Institute.
Previous supervisory or mentoring experience.
Extensive experience leading multidisciplinary studies, planning, and design of stormwater and water resources facilities, with expertise in drainage infrastructure, hydrologic and hydraulic analysis, and flood control.

Responsibilities

Support definition of project objectives, decision-making processes, schedules, budgets, and client success factors.
Establish effective communication methods for team standups, technical and design decisions, and client interactions.
Support team motivation, conflict resolution, feedback, and recognition; foster trust, psychological safety, inclusion, and team development.
Collaborate on detailed scopes of work, including assumptions and limitations, to set clear expectations and prevent overruns.
Develop and maintain project schedules, allocate resources, and recommend or implement measures to mitigate schedule delays.
Develop work breakdown structures and project budgets aligned with scope and schedule, and manage projects against planned financial performance metrics.
Create, implement, and monitor quality management plans and processes, including applicable standards and quality reviews.
Identify and manage internal and external changes; develop change-order scopes and budgets and obtain client approval.
Identify, escalate, monitor, and mitigate risks throughout the project lifecycle, including developing and updating mitigation strategies and project risk profiles.
Assist with people management, including performance management, mentoring, recognition, and corrective actions as required.
Follow company and client health and safety requirements and lead development and implementation of project-specific health and safety plans.
Manage third-party and vendor resources to deliver contracted scope, quality, budget, and schedule.
Identify client interests and drivers, communicate them to project teams, develop approaches to address them, and lead business development and client pursuit strategies.
Lead achievement of project scope, schedule, budget, and quality goals; monitor profitability through earned value analysis, revenue forecasting, and timely invoicing and collections.
Build client relationships and collaborate with client service managers and project teams to assess client satisfaction and communicate client success factors.
Adapt to and execute additional assignments as business needs evolve.
Provide mentorship, guidance, support, and knowledge-sharing to help less experienced team members develop.