Senior Project Specialist

First American•Usa, FL

About The Position

The Senior Project Specialist provides a wide range of support to the project management team, tracking the stages of one or more projects and preparing and maintaining project documentation. The role monitors project plans and organizes activities to support timely project completion. At the senior level, projects and tasks are more complex. The position oversees small-scale projects or phases of larger projects, coordinates project team activities and resources, and develops schedules. It helps define system scope, project objectives, team roles, and project plans, including goals, strategy, staffing, risks, contingency plans, budgets, and resource allocation. The specialist facilitates status and milestone meetings with cross-functional groups and prepares project documentation, which may include training and process materials. Duties outside normal work hours may be required based on business needs.

Requirements

Strong understanding of project management best practices and current technologies.
Knowledge of project management methodologies and techniques.
Ability to communicate with team members, customers, and management.
Strong project planning skills.
Experience facilitating meetings.
Strong presentation skills.
Experience organizing projects and budgets.
Knowledge of status reporting and project management tools used to create documents and reports.
Strong written and verbal communication skills.
Strong interpersonal, relationship-building, and teamwork skills.
Ability to manage multiple tasks, respond quickly to emergent problems, and focus on both long-range projects and immediate tasks.
Generally requires a bachelor's degree in a business field or equivalent work experience.
Typically 4–6 years of directly related experience.

Nice To Haves

PMP certification is desirable.

Responsibilities

Oversee small-scale projects or phases of larger projects.
Coordinate project team activities, identify appropriate resources, and develop schedules to support timely completion.
Define system scope and project objectives to support business needs.
Define team members’ roles and functions and coordinate team activities.
Assist in preparing project plans covering goals, strategy, staffing, schedules, risks, contingency plans, budgets, and resource allocation.
Facilitate status and milestone meetings with cross-functional groups.
Prepare project documentation, potentially including training and process materials.
Track project stages and maintain project schedules, status reports, presentations, resource plans, and meeting schedules.
Monitor project plans and organize project activities to support timely completion.